Hunton Trane, a division of the Hunton Group in Houston, TX (www.huntongroup.com), is seeking to hire a detail-oriented Project Coordinator to join our team. In this role, the selected candidate will be responsible for supporting project managers through accurate scheduling updates, purchase order generation, and invoice routing, while maintaining organized and compliant project documentation. This position also plays a key role in compiling client progress reports, managing document control workflows, and ensuring that all project files, RFIs, submittals, drawings, and specifications are tracked and distributed efficiently. The ideal candidate will bring strong organizational skills, a process-driven work style, and the ability to coordinate information across multiple stakeholders to keep projects running smoothly.
Come work for an industry leader that has been recognized both locally and nationally as one of Top Places to Work!
Key Responsibilities
- Perform manual input of schedule data into project management platforms.
- Update timelines, task statuses, milestones, and dependencies as directed by project leadership.
- Generate purchase orders based on provided scopes, requests, or direction from project teams.
- Conduct manual processing and routing of invoices for approval.
- Track PO and invoice status to ensure timely review, approval, and payment coordination.
- Compile data and documentation needed for recurring client progress reports.
- Assist the project team by assembling reports in a clear, concise, and professional format.
- Maintain reporting templates and ensure consistency across client deliverables.
- Manage all incoming and outgoing project documentation between the company, client, sub-vendors, and sub-fabricators.
- Maintain organized, structured filing systems and ensure document accuracy, version control, and accessibility.
- Track and distribute RFIs, submittals, drawings, specifications, and other project documents as required.
- Serve as primary owner of all document organization on the company side, ensuring nothing is missing, outdated, or misfiled.
Qualifications
- Prior experience in document control, project coordination, or administrative support preferred.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple tasks and deadlines in a high-volume work environment.
- Proficiency with project management, scheduling, and document control software (or willingness to learn). Familiarity with P6 a plus.
- Strong written and verbal communication skills.
Work Style & Competencies
- Process-driven and reliable, with a focus on maintaining accurate records.
- Able to follow established workflows and instructions from project managers.
- Comfortable working with multiple stakeholders and coordinating information flow.
- Strong sense of ownership and accountability over assigned responsibilities.
Skills Required
- Prior experience in document control, project coordination, or administrative support
- Strong organizational skills and exceptional attention to detail
- Ability to manage multiple tasks and deadlines in a high-volume work environment
- Proficiency with project management, scheduling, and document control software or willingness to learn
- Familiarity with Primavera P6
- Strong written and verbal communication skills
- Process-driven, reliable, and focused on maintaining accurate records
- Ability to follow established workflows and directions from project managers
- Comfortable coordinating information across multiple stakeholders
- Strong sense of ownership and accountability over assigned responsibilities
What We Do
HTI Ltd, operating as HuntonTrane within the Hunton Group, is a commercial and industrial HVAC solutions provider. It supplies Trane HVAC equipment and ancillary products, delivers building-systems automation and integration, and provides HVAC equipment service. Its offerings support contractors, engineers, building owners, and major construction or renovation projects, with a focus on improving indoor environments, energy efficiency, and building performance.
