Project Coordinator
At Salas O’Brien, we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.
Building for the long-term means that all our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.
About Us:
Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.
We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.
Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.
Core Competencies:
- Assists Team Manager and team personnel in project and team administration and coordination as requested.
- Proficiently operates computer systems and related software programs.
- Produces letters, memos, and correspondence such as legal descriptions, agreements, reports, fee letters, studies, ads, proposals, specifications, tables, contracts, forms and all other business typing as requested by team personnel.
- Files correspondence and other records.
- Maintains project files.
- Assists in scheduling meetings.
- Distributes incoming mail and prepares outgoing mail for team members.
- Prepares miscellaneous spreadsheets, charts, etc., as needed for project assistance.
- Has exceptional knowledge of company systems...
- Capable of performing specialized functions such as maintenance of master specifications, job tracking system, records management system and other similar duties.
Qualifications:
- 1 to 3 years’ experience or equivalent combination of education/experience.
- Demonstrates interpersonal, written and organization skills along with a proven ability to work independently and under pressure.
- Excellent spelling and grammar are required and must be proficient in computer/software programs.
- Experience in AEC field preferred.
This role is eligible for performance-based bonuses, and comprehensive U.S. based benefits package, including:
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and company holidays
- Wellness programs and employee assistance resources
- Professional development support
For more information, visit our full benefits overview here – Salas O’Brien benefits
Equal Opportunity Employment Statement
Salas O’Brien provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.
Qualifications Experience Required 1 to 3 years’ experience or equivalent combination of education/experience Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- 1 to 3 years' experience or equivalent combination of education/experience
- Strong interpersonal, written, and organizational skills; ability to work independently and under pressure
- Excellent spelling and grammar
- Proficiency with computer systems and software programs (spreadsheets, document production)
- Capable of maintaining master specifications, job tracking systems, and records management systems
- Experience in the AEC (architecture/engineering/construction) field
Salas O'Brien Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Salas O'Brien and has not been reviewed or approved by Salas O'Brien.
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Healthcare Strength — Healthcare options include multiple medical, dental, and vision plans with an individual medical option at no premium, plus no‑cost preventive medications and mental‑health resources. Employer‑paid disability and life coverage further strengthen the safety net.
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Leave & Time Off Breadth — Time off includes a base PTO allotment plus company office‑closure days and paid parental leave for births, adoptions, and foster placements. Feedback suggests the breadth of leave is a standout component of the package.
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Retirement Support — Retirement benefits include a 401(k) employer match with a potential additional company stock contribution, along with RRSP support in Canada and a student‑loan payment 401(k) match in the U.S. These features provide structured long‑term savings support beyond base pay.
Salas O'Brien Insights
What We Do
Salas O’Brien is an employee-owned engineering and technical services firm focused on advancing the human experience through the built environment. Our team is engineered for impact™, helping clients achieve critical goals, advancing our team members through growth and opportunity, and operating at the center of important global issues, including sustainability and decarbonization. We are a top firm as ranked by Engineering News-Record and Consulting-Specifying Engineer, and we have appeared for over a decade on the Inc. 5000 list of North America’s fastest-growing private companies.
