Job Summary / Responsibilities:
The Project Coordinator supports the successful execution of projects by partnering closely with the Senior Project Manager and cross-functional teams. This role is responsible for ensuring that critical information is effectively distributed, project documentation is properly managed, and administrative support functions are executed with precision. The Project Coordinator serves as a key communication link between customers, suppliers, and internal stakeholders, helping to maintain alignment, drive accountability, and ensure projects are delivered efficiently, on schedule, and in compliance with customer and industry requirements.
Qualifications
- Communicate project status updates to customers in a clear, timely, and professional manner
- Support the Project Manager in all aspects of customer communications and relationship management
- Coordinate the preparation, submission, and tracking of customer approval documentation, including engineering drawings, weld procedures, inspection and test plans (ITPs), and manufacturing procedures
- Maintain and manage milestone-based project invoicing schedules to ensure alignment with contractual requirements
- Develop, update, and track internal project schedules to support execution and visibility across teams
- Schedule, organize, and facilitate project meetings; capture and distribute meeting minutes and action items
- Proactively follow up on open actions to ensure adherence to project timelines and compliance with customer and industry standards
- Collaborate with procurement and expediting teams to support material availability and maintain supply chain schedules
- Monitor critical path activities, including key components and subcontractor performance, and escalate risks or delays to management as needed
- Review customer orders for accuracy prior to release to the project team, ensuring alignment with scope, pricing, and execution requirements
- Communicate pre-established execution strategies (e.g., utilization of inventory, work-in-progress materials) from the quotation phase to the project execution team
- Maintain accurate and organized project documentation in accordance with company and customer requirements
- Identify and communicate potential risks, issues, and opportunities for improvement throughout the project lifecycle
- Support the continuous improvement of project coordination processes, tools, and best practices
Experience Levels:
- 3-year prior experience in similar job
Physical Requirements:
- Able to sit and type for long periods of time
Education/Experience Requirements:
- College Degree or equal experience in manufacturing industry
- Prior experience with hot tap & line stop products is a plus
- Ability to Multi-task
Required Skills:
- Oral Communication Skills
- Written Communication Skills
- Interpersonal Communication Skills
- Customer Service
- Time Management
- Professionalism
- Microsoft Excel
Benefits:
- 401(k) + Company Match
- Performance reviews annually
- Advancement Opportunities
- 9 Company Paid Holidays
- Vision & Dental Benefits
- Medical Benefits
Our Values:
Considerate - We treat others the way we want to be treated!
Customer Focused - We are business to take care of our customers.
Continuous Improvement - We are motivated by the challenge of getting better every day personally & professionally.
Cash Flow - We generate cash flow that supports our independence and growth.
Community - We support the communities where we live and work.
Common Sense - We use our intuition and past experience to make the right decision. Safety First!
Skills Required
- 3 years prior experience in a similar role
- College degree or equivalent experience in manufacturing industry
- Experience communicating project status and managing customer relationships
- Experience preparing, submitting, and tracking engineering drawings, weld procedures, ITPs, and manufacturing procedures
- Experience maintaining milestone-based invoicing schedules aligned to contracts
- Ability to develop, update, and track internal project schedules and monitor critical path activities
- Experience scheduling and facilitating project meetings and capturing minutes/action items
- Experience collaborating with procurement and expediting to support material availability and supply chain schedules
- Ability to identify, communicate, and escalate risks, issues, and opportunities for improvement
- Microsoft Excel
- Strong oral, written, and interpersonal communication skills
- Customer service skills and professionalism
- Time management and ability to multi-task
- Able to sit and type for long periods of time
- Prior experience with hot tap and line stop products
What We Do
WeldFit is a leading global manufacturer of standard and custom products for the pipeline, oilfield, refining, and petrochemical industries. With over 50 years of experience, the company provides pipeline intervention, flow assurance, and emissions management solutions, including state-of-the-art automated pigging systems, high-quality fittings, and cross compression technology designed to optimize pipeline operations safely and efficiently.
