Project Coordinator

TOTH is seeking a highly organized and detail-oriented Project Coordinator to support the Civil Engineering Department. This full-time position provides administrative, technical, and project coordination support for a variety of civil engineering projects, including site development, stormwater management, wastewater systems, potable water systems, and transportation projects.

The Project Coordinator serves as a key liaison between project teams, clients, contractors, regulatory agencies, and internal departments to help ensure projects are delivered efficiently, accurately, and on schedule. The ideal candidate is proactive, collaborative, and skilled at managing multiple priorities in a fast-paced consulting environment.

Essential Duties and Responsibilities:

Project Coordination

• Coordinate and support civil engineering projects from project initiation through completion.
• Assist Project Managers and engineering staff with project planning, scheduling, tracking, and documentation.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track action items.
• Monitor project schedules and communicate upcoming deadlines and project milestones.
• Assist with project setup, maintenance, and closeout activities.
• Support project teams by identifying potential scheduling conflicts, resource constraints, and workflow challenges.

Documentation & Administrative Support

• Maintain accurate and organized project files, records, and documentation.
• Prepare, edit, and distribute project correspondence, proposals, reports, contracts, meeting materials, and presentations.
• Assist with compiling permit applications, project submittals, bid documents, and construction administration documentation.
• Ensure project documentation is current, properly filed, and maintained according to company standards.
• Support document control processes and version management of project deliverables.

Communication & Client Support

• Serve as a point of contact for project-related communications and coordination efforts.
• Coordinate communications among project managers, engineers, technicians, clients, contractors, and regulatory agencies.
• Assist with gathering project requirements, schedules, and information from project stakeholders.
• Professionally represent the company when interacting with clients, consultants, vendors, and public agencies.
• Facilitate effective communication to support project goals and client expectations.

Project Tracking & Operations Support

• Track project status, deadlines, deliverables, and assigned action items.
• Support project budgeting and resource tracking efforts as directed by project leadership.
• Maintain project management software, task logs, and reporting tools.
• Assist with departmental process improvements and workflow optimization initiatives.
• Support special projects and other administrative activities as assigned.

• Associate's degree or Bachelor's degree in Business Administration, Construction Management, Engineering Technology, Project Management, or a related field preferred.
• 2+ years of project coordination, project administration, or related experience preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
• Experience with project management software and document management systems preferred.
• Strong organizational skills with the ability to manage multiple deadlines and priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively within a team environment.
• Demonstrated problem-solving, critical-thinking, and decision-making abilities.
• Ability to maintain confidential and sensitive information.
• Strong customer service mindset and professional demeanor.

Benefits:

• Paid Time Off (PTO)
• Eight paid holidays
• Company-paid medical and dental coverage with buy-up options
• 401(k) w/company matching and profit sharing
• Discretionary bonuses
• Paid Bonding Leave
• Vision
• Company-paid life insurance and long-term disability insurance
• Supplemental life insurance available
• Short-term disability available
• FSA and HSA options
• Education assistance

Company Overview:
Toth and Associates, Inc. (TOTH) is a full-service consulting engineering firm offering a broad range of services, including electric utility engineering, structural engineering, civil engineering, land services, GIS/mapping, utility rate services, and joint-use/make-ready support. Since our founding in 2003, we have grown to serve public and private utilities, municipalities, architects, developers, educational institutions, and other clients across the country.

At TOTH, we believe strong relationships are the foundation of successful work. Our team is built on professional expertise, collaboration, and a commitment to serving both our clients and one another well. We value people, encourage continued growth, and strive to provide a workplace where employees can build meaningful, rewarding careers.

TOTH offers competitive compensation, a comprehensive benefits package, professional development opportunities, and a supportive work environment. Visit www.tothassociates.com to learn more about our company.