At AKS, we are growing and building for the future. We bring together multidisciplined experts across the land development, energy, and infrastructure markets to take on bigger challenges and deliver solutions that make a real difference. Our teams combine creativity, technical excellence, and a collaborative, hands-on approach to solve complex problems and deliver results our clients and communities can count on. We take pride in our work and our ability to provide opportunities for our teams, support each other’s growth, and look ahead to what’s next. When you join AKS, you will find opportunities to take ownership of meaningful projects, learn, lead, and make an impact from day one.
We are looking for an in-office Project Coordinator to join our Hood River, Oregon office. This position will support Project Managers with various administrative and coordination tasks, including preparing and maintaining project documents, managing project schedules, and communicating with clients and internal teams. In addition, this role will provide general office administrative support as needed to help ensure the office and project teams operate efficiently. The ideal candidate is detail-oriented, self-motivated, and experienced in supporting projects in a fast-paced environment.
What You’ll Do- Project Support: Assist Project Managers with project-related correspondence, coordination, and administrative tasks.
- Client and Team Communication: Communicate with project teams and clients regarding deliverables, task completion, process changes, and requirements using email, phone, and in-person communication.
- Documentation Management: Assist in preparing and tracking client proposals, contracts, submittals, and correspondence (letters, transmittals, meeting minutes).
- Project Scheduling: Maintain project schedules ensuring key milestones are met.
- Permitting Coordination: Coordinate permitting tasks with internal teams, clients, and jurisdictions.
- Administrative Support: Assist with general office administrative tasks, including supporting shared office operations, coordinating supplies and logistics, and providing administrative assistance to the broader team as needed.
- Client Relations: Build and maintain positive relationships with clients, subconsultants, and vendors.
- Support and Miscellaneous Tasks: Provide additional administrative support as needed, such as delivering plans and proposals, and assisting with client calls when the Project Manager is unavailable.
- Experience supporting engineers, architects, contractors, or surveyors is preferred.
- Familiarity with the site development process.
- Proficiency with Microsoft Office Suite and project management software (e.g., Smartsheet, Trello, or similar).
- You have a "Do what needs to be done" mindset, taking ownership beyond assigned tasks and stepping in wherever needed to keep projects, teams, and clients supported and running smoothly.
- Strong organizational skills and the ability to manage multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- Self-motivated, detail-oriented, and proactive approach to work.
- Experience with engineering or AEC (Architecture, Engineering, and Construction) industry-specific financial practices.
At AKS, we believe your work should support your life, not the other way around. Here's what you can count on when you join our team:
- Meaningful Growth: Whether you're just starting out or looking to advance, we offer hands-on training, mentorship, and clear paths for professional development so you can grow with purpose.
- Real Collaboration: Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
- Respect for Your Time: We value work-life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
- Benefits That Care: You’ll have access to health coverage that supports your total well-being, plus a 401(k) match, paid holidays, and more resources to help you thrive.
- Weekly Team Lunches: Take a break and recharge with your teammates, we believe food brings people together.
- Culture That Connects: We invest in experiences that build strong teams and strong communities.
- A Place People Love to Work: We’ve been named one of the Top Workplaces year after year.
Join us and be part of a team that values your contributions, celebrates initiative, and is committed to doing things the right way for our employees, clients, and communities.
Skills Required
- Familiarity with the site development process.
- Proficiency with Microsoft Office Suite and project management software (e.g., Smartsheet, Trello, or similar).
- Experience supporting projects in a fast-paced environment.
- Strong organizational skills and ability to manage multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- Self-motivated, detail-oriented, and proactive work approach.
- Experience supporting engineers, architects, contractors, or surveyors.
- Experience with engineering or AEC industry-specific financial practices.
What We Do
AKS is a consulting engineering firm that provides civil engineering and additional complementary services. With offices focused in Oregon and SW Washington. We work on a wide range of projects from public infrastructure to private development of subdivisions, commercial sites, industrial, education, medical facilities, and more. We value talent and initiative, and we put these qualities to work for our clients in an environment that cultivates professional growth and strong connections to the communities where we live and work. We are always looking for good people to join our team. Check out our website to get a feel of who we are, what we do, and the possibilities that await you!
