The Role
Coordinates PLM implementation activities, schedules, governance, action and risk tracking, stakeholder meetings, vendor commitments, reporting, dashboards, documentation, change management, training, and adoption. The role supports cross-functional engineering, manufacturing, operations, IT, quality, supply chain, and business teams while maintaining accurate project information and facilitating executive communications.
Summary Generated by Built In
We are seeking a highly organized and proactive Project Coordinator to initially support the implementation of a new enterprise Product Lifecycle Management (PLM) system. Reporting to the Program Management Office, the successful candidate will play a key role in coordinating project activities, maintaining governance processes, supporting stakeholder engagement, and ensuring project information is accurate, current, and accessible.
This position is ideal for an individual with 3-6 years of project coordination or PMO support experience who thrives in cross-functional environments and enjoys bringing structure, organization, and accountability to complex business and technology initiatives.
This position is ideal for an individual with 3-6 years of project coordination or PMO support experience who thrives in cross-functional environments and enjoys bringing structure, organization, and accountability to complex business and technology initiatives.
Key Responsibilities
- Support the development and maintenance of integrated project schedules, milestones, deliverables, and dependencies.
- Track progress against project objectives and communicate schedule impacts or delays.
- Maintain project action item, decision, risk, and issue logs, ensuring timely follow-up and escalation where required.
- Assist project and workstream leads with planning, status updates, governance activities, and continuous improvement initiatives.
- Support preparation and coordination of program reviews, milestone reviews, and program governance meetings.
- Coordinate project meetings, workshops, working sessions, and leadership reviews.
- Prepare agendas, capture meeting minutes, document decisions, and communicate follow-up actions.
- Assist with project communications, presentations, executive updates, and stakeholder engagement activities.
- Facilitate collaboration across engineering, manufacturing, operations, IT, quality, supply chain, and business teams.
- Coordinate activities with vendors, implementation partners, and consultants, including tracking commitments and deliverables.
- Support change management, user engagement, communication campaigns, training coordination, and adoption activities.
- Collect project performance data and maintain project dashboards and reporting tools.
- Prepare weekly and monthly status reports, executive summaries, milestone updates, and performance metrics.
- Manage project repositories and document control processes to ensure information is organized and accessible.
Project Coordination & Governance
Stakeholder, Team & Vendor Coordination
Reporting & Documentation Management
Qualifications & Experience
- Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, Computer Science, Operations Management, or a related field. Equivalent combinations of education and experience may be considered.
- 3-6 years of experience in project coordination, project administration, PMO support, or project management support roles.
Required
Key Competencies
- Experience supporting PLM, ERP, MES, engineering systems, or other enterprise transformation programs.
- Strong understanding of project coordination practices, project lifecycle methodologies, and governance processes.
- Ability to influence and coordinate across teams without direct authority
- Previous experience working with external vendors, consultants, and implementation partners.
- Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
- Experience in preparing project reports, presentations, meeting documentation, and executive-level communications.
- Intermediate to advanced proficiency using MS Office products (MS Project, CoPilot, MS Word, MS Excel, MS PowerPoint)
- Experience in using Smartsheet, and Oracle Primavera is considered an asset
- Excellent written and verbal communication skills
- Strong collaboration and teamwork skills
Successful candidates will demonstrate:
Security and Compliance Requirements
- Canadian Reliability Status (Minimum) is required
- Eligibility for Controlled Goods Program (CGP) Registration is required
- Ability to handle controlled, sensitive, and export-regulated technical data in compliance with Canadian and international regulations
Working Environment
- This role has no direct reports but will work and interact with multi-disciplinary teams.
- Working conditions are typical of a downtown Ottawa office environment.
Skills Required
- Bachelor’s degree in Business Administration, Project Management, Engineering, Information Technology, Computer Science, Operations Management, or a related field; equivalent education and experience may be considered.
- 3-6 years of experience in project coordination, project administration, PMO support, or project management support.
- Experience supporting PLM, ERP, MES, engineering systems, or enterprise transformation programs.
- Understanding of project coordination practices, project lifecycle methodologies, and governance processes.
- Experience working with external vendors, consultants, and implementation partners.
- Experience preparing project reports, presentations, meeting documentation, and executive communications.
- Intermediate to advanced proficiency with MS Project, Microsoft Copilot, Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.
- Experience using Smartsheet and Oracle Primavera.
- Excellent written and verbal communication, collaboration, and teamwork skills.
- Canadian Reliability Status, minimum.
- Eligibility for Controlled Goods Program registration.
- Ability to handle controlled, sensitive, and export-regulated technical data in compliance with Canadian and international regulations.
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The Company
What We Do
Backed by a legacy of engineering excellence, reliability, and industry-leading customer service, Telesat is one of the largest and most successful global satellite operators. Telesat works collaboratively with its customers to deliver critical connectivity solutions that tackle the world’s most complex communications challenges, providing powerful advantages that improve their operations and drive profitable growth. Continuously innovating to meet the connectivity demands of the future, Telesat Lightspeed, the company’s Low Earth Orbit (LEO) satellite network, will be the first and only LEO network optimized to meet the rigorous requirements of telecom, government, maritime and aeronautical customers. Telesat Lightspeed will redefine global satellite connectivity with ubiquitous, affordable, high-capacity links with fiber-like speeds.
