Role Overview
The Project Coordinator plays a pivotal role in assisting in the set-up, close-out, and documentation of commercial electronic security projects and related internal processes. This position will report directly to the Operations Manager while supporting the project management team and working in conjunction with internal support teams on a wide variety of tasks and responsibilities.
Key Responsibilities
- Work closely with and support Operations Manager, Project Managers, and Project Engineers on administrative tasks and processes.
- Work directly with all PASS Internal Departments as needed or required throughout the project lifecycle.
- Set up and maintain customer and project information, and related documentation within internal systems and database tools.
- Assist in reviewing project files for required documentation, sign off on checklists identifying variances.
- Assist the Operations Manager and Project Managers to ensure all project steps are completed, documented, and communicated accordingly.
- Track and document resources, milestones, and deliverables.
- Review take offs/floor plans to verify parts required for projects and update when addendums or change orders are received.
- Maintain documentation for takeoffs, contracts, estimates, plans, and addendums.
- Assist Operations Manager in generating reports and metrics.
- Participate in project meetings and update project status spreadsheets with minute notes.
- Assist Operations Manager with special projects.
Qualifications
- 3+ years of experience in administrative support or a related role.
- 3+ years of experience in customer support.
- Proficient in Microsoft Office.
- Strong organizational, prioritization, and thoroughness skills.
- Excellent follow-up and follow-through skills.
- Positive, cooperative, and accommodating nature.
- Critical thinking skills and the ability to act autonomously.
- Excellent verbal and written communication skills.
- Excellent telephone and email communication skills.
- Reliable and hardworking.
- Ability to work effectively both independently and as part of a team.
- Ability to obtain an Illinois PERC Card (required for all security industry personnel).
- Successful completion of a drug test.
Work Requirements: The position is considered sedentary and requires extended periods of telephone and PC exposure.
EEOC Statement
PASS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Skills Required
- 3+ years of experience in administrative support or a related role
- 3+ years of experience in customer support
- Proficient in Microsoft Office
- Ability to obtain an Illinois PERC Card
- Successful completion of a drug test
What We Do
Zeus Fire & Security was established in 2021 to build a national network of fire protection and security providers recognized for execution excellence across a variety of service lines and end markets. Zeus addresses customer’s commercial and residential fire protection and security needs through a broad array of services from mission critical fire system installation, testing and inspection to physical security system installation and video monitoring. Zeus was established with the singular purpose of partnering with industry-leading fire and security operators who are seeking a collaborative growth partner dedicated to inspiring and accelerating the long-term growth of business and team members.
