Project Coordinator III

OUR COMPANY:

EOS IT Solutions is a Global Technology and Logistics company, providing Collaboration and Business IT Support services to some of the world’s largest industry leaders, delivering forward-thinking solutions based on multi-domain architecture. Customer satisfaction and commitment to superior quality of service are our top business priorities, along with investing in and supporting our partners and employees.
We are a true International IT provider and are proud to deliver our services through global simplicity with trusted transparency.

WHAT YOU’LL DO:

The Partner Operations Project Coordinator will be responsible for supporting and coordinating various operational and project-related tasks within the organization. This role involves managing purchase orders (POs), maintaining project codes, ensuring compliance with financial procedures, and supporting internal teams to ensure smooth execution of business operations. The ideal candidate will have strong organizational skills, attention to detail, and experience in procurement and administrative processes. Additionally, they will work closely with cross-functional teams to manage project tasks, maintain data accuracy, and provide supplier coordination and support. 

KEY RESPONSIBILITIES:

Project and Purchase Order Management: 

• Set up and maintain project codes, ensuring accurate tracking and reporting for business projects. 
• Manage the creation, entry, and tracking of Purchase Orders (POs), conducting necessary changes and updates based on business needs. 
• Attach and organize required backup documents for all PO submissions. 
• Collaborate with finance teams and business approvers to ensure timely execution of POs. 
• Monitor and track the progress of POs, project codes, and payment verifications using internal project management tools. 
• Conduct regular PO audits, verification processes, and closure based on business requests. 

Invoice and Payment Coordination: 

• Provide updates on invoice statuses and respond to inquiries from internal stakeholders and suppliers. 
• Investigate and resolve any issues or concerns related to POs and payments. 
• Ensure compliance and accuracy of payment request forms, in line with internal financial policies. 

Fund and Cost Center Management: 

• Create, maintain, update, and close funds in collaboration with internal teams. 
• Ensure proper coding of projects, assigning PO owners and fund requesters as required. 
• Submit and track cost center access requests to ensure proper financial oversight and controls. 

Supplier and Vendor Coordination: 

• Act as the point of contact for supplier coordination, ensuring smooth communication and support for operational needs. 
• Collaborate with suppliers to resolve any PO-related issues and maintain positive working relationships. 
• Provide supplier coordination and support to ensure that all procurement activities align with business objectives. 
• Create cases to set up new purchase categories and ensure proper classification of purchases to support operational efficiency. 
• Coordinate contingent worker provisioning and offboarding, including badge extensions, re-activations, and other necessary onboarding tasks. 
• Coordinate and execute badge extension and re-activation processes to ensure smooth access for contingent workers. 
• Maintain and organize team documents, ensuring all relevant files are up-to-date in Google Drive folders. 
• Track daily tasks using the internal GSD (Getting Stuff Done) task tracker to ensure timely completion of responsibilities. 
• Submit cost center access requests to streamline financial operations and align projects with the correct cost centers. 

Compliance and Process Improvement: 

• Ensure compliance with organizational policies, procurement guidelines, and payment approval processes. 
• Identify opportunities for process improvements and recommend solutions to increase efficiency in project coordination and procurement management. 

ESSENTIAL CRITERIA:

• Bachelor’s degree in Finance, Business Administration, or related field.
• 3 - 4 years of proven work experience in project coordination or project management or relevant.
• Strong understanding of procurement processes, including purchase order creation, invoicing, and payment tracking. 
• Experience with project coordination and project management tools. 
• Proficiency in managing and organizing data using Google Drive, spreadsheets, and other relevant tools. 
• Excellent communication and organizational skills with the ability to manage multiple tasks simultaneously. 
• Attention to detail and a proactive approach to solving problems. 
• Ability to collaborate effectively with cross-functional teams, including finance, procurement, and suppliers. 
• Familiarity with compliance requirements in financial processes. 

DESIRABLE CRITERIA: 

• Previous experience in a procurement, operations, or project coordination role. 
• Experience using ERP systems or other financial management tools. 
• Knowledge of financial compliance and procurement policies. 

EOS is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We invite you to consider opportunities at EOS regardless of your gender; gender identity; gender reassignment; age; religious or similar philosophical belief; race; national origin; political opinion; sexual orientation; disability; marital or civil partnership status or other non-merit factor. 

The EOS pay range for this job is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, experience, education, knowledge, skills, and abilities, as well as internal equity, market data, or other laws. 

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