The Role
Coordinates project administration, dashboards, reports, purchase orders, payments, logistics, trackers, forecasting, and performance measurement. Creates project plans, monitors progress, resolves project issues, supports compliance, and communicates with clients and team members. The role requires strong organization, communication, multitasking, deadline management, and proficiency with Smartsheet and Microsoft Office.
Summary Generated by Built In
Responsibilities
- Dashboards/Portfolio maintenance.
- Linking out reports on Smartsheet.
- Intercompany PO's.
- Review of WIP Reports with PM's.
- Staged payments approvals.
- Ordering loose sale items & spare parts kits.
- Maintaining ROSD Trackers.
- Updating trackers for Pull-in Push-out files.
- Backup logistics with delivery notes when required.
- Dashboard monthly reports.
- Transfer of info into new Portfolio.
- Forecasting invoice reports.
- Measuring and reporting the project performances.
- Working in collaboration with the team members.
- Keeping updated with the compliance rules and regulations.
- Responding to incoming calls, emails, and queries from clients.
- Creating project plans and monitoring the progress of projects.
- Resolving issues related to the projects.
Requirements
- Business Management, or a related degree.
- 3 - 4 years of working experience in the Administration department as a Project Coordinator, or a similar role.
- Experience working with project management software such as Smartsheet.
- Demonstrate excellent leadership skills.
- Good oral and written communication skills.
- Ability to motivate a team and maintain a positive work environment.
- Proficiency in Microsoft Office Tools.
- Ability to multitask and handle multi projects simultaneously.
- Highly organized and detail-oriented individual.
- Ability to meet deadlines.
Skills Required
- Business Management degree or related degree
- 3 to 4 years of experience in administration as a Project Coordinator or similar role
- Experience with project management software such as Smartsheet
- Excellent leadership skills
- Good oral and written communication skills
- Ability to motivate a team and maintain a positive work environment
- Proficiency in Microsoft Office tools
- Ability to multitask and manage multiple projects simultaneously
- Highly organized and detail-oriented
- Ability to meet deadlines
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Hanley Energy Group is a global innovator in critical power and energy management solutions, specializing in the data center infrastructure market. The company designs, develops, supplies, installs, and commissions turnkey mission-critical power and energy management solutions from the power grid to the data center rack. They also provide comprehensive lifecycle services, including consulting and maintenance, to optimize operational efficiency and ensure maximum up-time.
