Project Coordinator (Enterprise IT / Digital Transformation)

At Premier ProduceOne, we’re more than a produce distributor; we’re a team dedicated to Operational excellence, continuous improvement, and building an enterprise platform designed to scale across a growing family of businesses. 

Primary Function: 

The primary function of this position is to support the planning, execution, and delivery of enterprise IT projects, with a focus on large-scale digital transformation initiatives such as ERP implementations and migrations. This role is responsible for coordinating project activities, maintaining project documentation, tracking progress, and ensuring alignment between business stakeholders and technical teams. 

This position will assist in implementing project management standards, tools, and best practices to ensure projects are delivered on time, within scope, and aligned with organizational objectives. The role will support the company’s mission, values, purpose, and vision at all times. 

Essential Functions: 

• Maintain open communication with project stakeholders to ensure alignment on project scope, timelines, and deliverables.  

• Coordinate day-to-day project activities across cross-functional teams including IT, operations, finance, and external vendors.  

• Support large-scale digital transformation initiatives, including ERP implementations, upgrades, and migrations.  

• Develop and maintain project plans, timelines, status reports, and risk/issue logs.  

• Track project progress against milestones and escalate risks or delays as appropriate.  

• Facilitate project meetings, including scheduling, agenda preparation, note-taking, and follow-up on action items. 

• Assist in resource coordination and task assignments across project teams.  

• Ensure proper documentation of project artifacts, including requirements, test plans, and implementation plans.  

• Support user acceptance testing (UAT) coordination, including scheduling, communication, and issue tracking.  

• Collaborate with business analysts, application teams, and infrastructure teams to ensure successful project delivery.  

• Coordinate with vendors and third-party partners to ensure deliverables meet contractual expectations.  

• Support change management efforts, including communication plans, training coordination, and user readiness activities.  

• Monitor project budgets and assist with tracking project-related expenses.  

• Promote adherence to project management methodologies, tools, and governance standards.  

• Comply with any reasonable Executive or Management request. 

Competencies: 

• Strong organizational and time management skills  

• Understanding of project management principles (Waterfall, Agile, or hybrid approaches)  

• Experience supporting ERP or large-scale system implementations 

• Ability to manage multiple priorities and deadlines  

• Strong communication and stakeholder coordination skills  

• Problem-solving and attention to detail  

• Ability to work autonomously and collaboratively 

• Familiarity with project management tools (e.g., Microsoft Project, Jira, Azure DevOps)  

• Basic understanding of enterprise systems (ERP, CRM, integrations)  

• Documentation and reporting capabilities  

• Travel/night/weekend work may be required (approximately <10%)  

Work Environment: 

This job operates in a professional hybrid office/remote environment. This role routinely uses standard office equipment such as computers, phones, and collaboration tools. The role requires interaction with project management systems, ERP platforms, and other enterprise applications. 

Preferred Education and Experience: 

• Bachelor’s degree in Business, Information Systems, or related field (or equivalent work experience)  

• Minimum 2–5 years of experience in project coordination, project management, or IT project support roles  

• Experience supporting large-scale digital transformation initiatives (e.g., ERP implementations or migrations) preferred  

• Familiarity with ERP systems (e.g., Microsoft D365, Epicor, ProducePro, or similar)  

• Experience working with cross-functional teams in operations, finance, and IT  

• Familiarity with project management tools such as Jira, Azure DevOps, or Microsoft Project  

• Exposure to change management practices and user training coordination  

• Commitment to continuous learning and professional development  

Physical Demands: 

The physical demands described here are representative of those required to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand, walk, or sit; use hands; reach with hands and arms; and communicate effectively. The employee may occasionally lift and/or move objects up to 25 pounds. Specific vision abilities include close vision, distance vision, and the ability to adjust focus. 

Premier ProduceOne is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.