Woodard & Curran is a national engineering, science, and operations firm with a simple vision for clean water, a safe environment, healthy communities, and happy people. As an employee-owned company, we strive to cultivate diverse teams and encourage collaboration in an equitable and inclusive culture. We seek talented individuals from all backgrounds to help us address a broad range of water and environmental issues. We prioritize our people, offering opportunities for professional growth, ownership, and flexibility. That’s how we make a difference to our clients, people, and the planet.
Who We Are Looking For:
Provides administrative support to Consulting Projects by using best practices through Winning the Work, Planning and initiating, Executing the Project, and Closing the Project by monitoring, developing, proofing, compiling, editing, and producing deliverables through the entire project lifecycle. Along with troubleshooting problems on projects with low complexity and the ability to pivot to appropriate actions.
What You Will Be Doing at Woodard & Curran:
- Assist project teams in the Andover, MA office in organizing their workdays: coordinating and scheduling meetings, maintaining and managing personal calendars, and supporting meetings.
- Assist project teams with researching, printing, scanning, shipping services, and travel arrangements.
- Assist with fleet vehicle maintenance and administration.
- Perform Word, PowerPoint, and Excel formatting/branding, proofing, editing, copying, and binding documents for all deliverables. Understand the production process (electronic & hard copy) to promote high-quality output, distribute deliverables to clients electronically or in hard copy (production), and track receipt of the deliverable.
- Leads records retention by closing out the WIP folder, gathering all project team hard copies, and scanning them or recycling them. Review Iron Mountain boxes monthly for recycling boxes that meet retention timeframe criteria.
- Follow through on bids – provide documents (production)/collect money (submit to AP) /deliver bids as necessary to Client, etc.
- Champions PQA best practices, such as kick-off meetings, PWP, TATs/STAR, closeout, etc., by preparing all necessary materials for project teams.
- Set up and maintain document management and project control support according to company policy and proper procedures for multiple project teams.
- Communicate with internal departments and project teams to clarify and resolve administrative issues on a project.
- Set up opportunities, obtain proposal numbers, and create a project folder. Continued following up with PMs on pipeline accuracy.
- Verify that subcontractors have W-9, current insurance certificates, high-risk H&S (if applicable), and a fully executed contract before the subcontractor starts work. If not pre-qualified, contact the vendor to get the appropriate paperwork.
- Track/support project-level certificate of insurance compliance.
- Recruiting support with resume documentation and candidate follow-up.
- Create, compile, and maintain internal social media sites for practices (Yammer, SharePoint, COPs).
- Organize internal and external webinars and training.
- Ensure all PQA documentation is filed in the correct subfolder to facilitate successful outside audits.
- Travel to local areas for office supplies
What You Will Need to Succeed:
- 5 - 7 years of professional Project Support experience
- Bachelor’s degree or certification in field a plus or 1-2 years of relevant experience.
- Proven ability to plan and prioritize work, keep commitments, and manage multiple concurrent projects to on-time completion.
- Moving projects and tasks forward often requires being comfortable and confident working with a fair amount of ambiguity.
- Support new employee onboarding and provide mentoring to established colleagues.
- Ability to delegate workload when necessary.
- Proficient in MS Office and Team apps.
Benefits & Wellbeing
Retirement Savings:
• 401(k) Pre-tax or Roth Contributions: Company will match equal to 100% of the first 3% of salary contributed, All employees are eligible to participate in the 401(k) plan and are 100% vested in the value of own contributions and any employer matching contributions.
Time away from work:
• Vacation time is provided to full and part-time regular employees. Vacation is accrued, based on number of hours worked per week as well as prior years of experience.
• Woodard & Curran offers paid sick time to eligible employees who are absent due to their own non-work related, illness, injury, or medical procedure.
• Woodard & Curran provides up to 80 hours of Paid Parental Leave for child bonding in a 12-month period.
• Company-paid short- and long-term disability insurance from Sun Life to assist with replacing a portion of your income in the event of non-job-related illness or injury. Eligible employees are automatically enrolled and eligible immediately.
Coverage and support for your needs and wellbeing:
Personal and Family health: Company offers three medical plan options based on geography; plus HSA and PSA plans are available based on eligibility, additional options include dental and vision plans.
Company provides basic employee group life insurance and AD&D benefits; additional voluntary life insurance for employee and family are available through Sun Life.
WayForward powered by Dario: EAP Program combined with personalized mental health and wellbeing coaching.
LiveWell wellbeing program: credit incentive is available, up to $600 annually – nutrition and fitness reimbursement, and access to the Virgin Pulse wellness platform.
Education: Tuition assistance offers eligible employees up to 100% reimbursement of tuition, books and fees up to $5250 per year, for courses related to the employee’s job or planned career development.
Woodard & Curran is an Affirmative Action and Equal Opportunity Employer. Individuals with Disabilities and Protected Veterans are encouraged to apply. We are committed to ensuring our employment practices are non-discriminatory and based solely on job-related factors. To read our entire Affirmative Action and Equal Employment Opportunity Policy Statement, click here. To view the Workplace Discrimination Is Illegal poster and supplement, click here.
If you have a disability and need a reasonable accommodation to apply, please contact Beth Sweitzer.
We value diversity, equity and inclusion and encourage individuals from all backgrounds to apply.
Woodard & Curran believes that complex teams working together in an equitable, inclusive space provides the best opportunity for achieving our vision of clean water, a safe environment, healthy communities, and happy people. Our success is tied to a culture that embraces our differences so that everyone can bring their whole, authentic selves to work. When our people are supported to reach their full potential, we provide the most innovative, sound, and effective solutions.
What We Do
Woodard & Curran is more than just a consulting firm – we are an integrated science, engineering, design-build, and operations company specializing in water and environmental projects. Our depth of experience across these disciplines makes us uniquely suited to handle any project with a completely tailored approach.
By partnering with our clients, adopting their priorities, and understanding the realities they face, we deliver one-of-a-kind answers to unique problems, with a truly collaborative working style. We believe that doing good work for our clients goes hand in hand with doing good work for the companies and communities we serve, and for the planet as a whole, and that all good work begins and ends with a happy, healthy team. These commitments — to each other, to our clients, and to the world around us — define Woodard & Curran.
