About the team:
We’re looking for a Project Coordinator to join the Project Management and Operations (PMO) team at Web Summit.
PMO is part of event operations and is central to creating world-class attendee experiences on a global scale. Designers, event coordinators, producers, stage managers and many others work hand-in-hand to produce every element, from stages and exhibitions to live operations and attendee experience for all of our events.
Please note, this is a 12m FTC
What you'll achieve at Web Summit
You’ll be responsible for the co-planning of our events, working closely with event producers
You’ll identify areas of improvement, continuously reviewing every part of the change management flow
You’ll drive innovation, manage change and create best in class plans and processes acting as a coach across the business on everything PM related.
Who you are
You are an organiser, bringing clarity and focus to the appropriate things at the appropriate time.
You know details matter and your attention to detail is exceptional.
You’re a calm person who stays level headed under pressure.
You’re a problem-solver with the ability to think on your feet, react rapidly to situations, prioritise your workload and implement measures to improve procedures and workflows.
You’re a confident and friendly person who cares deeply about the experience of attendees.
Skills and abilities we're looking for
Junior to mid-level Project Manager / Project Coordinator.
1–3 years’ experience in project management or coordination.
Experience supporting planning and project delivery.
Strong organisation, attention to detail and follow-up skills.
Comfortable coordinating teams, actions and deadlines.
Strong communication and stakeholder management skills.
Proactive, with the ability to identify and escalate issues.
Experience with project management tools and processes.
Bachelor’s degree in Business or a related field.
Event planning or coordination experience is a plus.
PMP or equivalent qualification is a plus.
Portuguese fluency is a plus.
- Subsidised healthcare, dental, employee assistance programme (EAP) and more.
- Employer pension contribution up to 6% for Irish-based employees
- A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.
- Company MacBook, generous annual leave and flexible working arrangements.
- Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.
- Annual company get-togethers, charity days, and monthly wellbeing talks.
- Wellness subsidy issued to all employees of €1000 per year
Skills Required
- 1–3 years of experience in project management or project coordination
- Experience supporting planning and project delivery
- Strong organization, attention to detail, and follow-up skills
- Experience coordinating teams, actions, and deadlines
- Strong communication and stakeholder management skills
- Proactive issue identification and escalation skills
- Experience with project management tools and processes
- Bachelor’s degree in Business or a related field
- Event planning or coordination experience
- PMP or equivalent qualification
- Portuguese fluency
What We Do
Web Summit is a global technology conference company that organizes large-scale events. Its mission is to create software that enables meaningful connections between CEOs, founders, investors, media, politicians, and cultural figureheads who are reshaping the world. The company hosts major events in cities like Lisbon, Rio de Janeiro, Doha, and Vancouver, serving as a premier marketplace for the global tech industry to network and share insights.
