Project Coordination Manager

POSITION SUMMARY

The Project Coordination Manager supports the Director, Project Management in the planning, execution, and completion of manufacturing projects. This role ensures that the project management team goals are met on time, within scope, and within budget by coordinating resources, tracking progress, and facilitating communication among cross-functional teams and within the project management department.

RESPONSIBILITIES & DUTIES

Project Planning & Coordination

• Coordinate with finance for accounts receivable billing & payments
• Manage active project priority list, project closeouts, lessons learned, etc.

Documentation & Reporting

• Maintain department documentation including lessons learned, project closeouts, etc.
• Oversee the management of all department work procedures & documentation
• Track and report on KPIs and project performance metrics.

Communication & Collaboration

• Serve as a liaison between departments
• Facilitate department meetings, prepare agendas, and document action items, as required.
• Serve as department organizational resource.

Compliance & Quality

• Ensure projects adhere to company policies, safety standards, and regulatory requirements.
• Support quality assurance efforts and continuous improvement initiatives.

Project Coordinator Oversight

• Oversee project coordination team – assignments, timecards, training, etc.

OTHER RESPONSIBILITIES 

• To ensure Kelvion’s Standard of Excellence, which includes quality, is incorporated into every product we produce. 
• Follow all company policies and procedures, including but not limited to Global Code of Business Principles, Code of Ethics and Business Conduct, Vision and Values, Operational Framework

REQUIREMENTS (KNOWLEDGE, SKILLS & ABILITIES)

• Enterprise ownership mindset; strong accountability
• Business Partnership and executive presence
• Collaborative team leadership and stakeholder alignment
• Strong project/program management discipline
• High judgement, calm under pressure, and decisive prioritization

EDUCATION AND EXPERIENCE (required levels)

• Bachelor’s degree in information systems, Business, Engineering, Supply Chain, or related field (or equivalent experience).
• 8+ years of experience in ERP administration/leadership in manufacturing, including ERP functional ownership.
• Demonstrated expertise with Made2Manage ERP or similar manufacturing ERP systems. 
• Strong understanding of manufacturing workflows including MRP, BOMs, routings, inventory, purchasing, scheduling, and costing. 
• Proven experience leading to cross-functional change, process standardization, and systems adoption.
• Experience managing system upgrades, governance, reporting, and ERP controls/security.
• Strong executive communication skills and ability to influence leaders without authority. 

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; reach with hands, arms, and shoulders. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear. The employee occasionally will be required hand lift and/or move objects up to 50 pounds.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.