Project Controls Coordinator II

JOB SUMMARY

Job Profile Summary
Deliver comprehensive support for construction projects from initiation through completion, covering project planning, resourcing, contract administration, progress tracking, reporting, scheduling, and cost control. Collaborate closely with project teams to develop, implement, and sustain effective controls that drive optimal solutions and ensure predictable outcomes. Facilitate coordination among internal and external stakeholders while maintaining a high standard of service. Capable of operating independently in a dynamic environment, with the discernment to seek guidance when appropriate.

Essential Functions and Responsibilities

• Support collaboration between internal and external stakeholders and support effective communication across all phases of the project lifecycle.
• Provide project support to ensure project results meet requirements regarding technical quality, reliability, constructibility, schedule and cost
• Act as liaison on behalf of the project manager to ensure various activities with multiple departments are coordinated effectively. Those departments may include procurement, accounting, engineering, integrated operational services, real estate services, field operations and information technology
• Monitor both project actuals and committed costs to ensure project forecasts are comprehensive and accurate.
• Assist project managers and construction coordinators with project plans that include: cost estimates, tracking project expenses, providing updated forecasts, contract monitoring, engineering matrices, construction reports, quality assurance and project closure to complete projects on-time and on-budget with satisfactory quality
• Act as coordinator to ensure the key documentation is properly managed for the projects. Some documents may include change orders, drawings, work orders, etc
• Work with project manager and other various groups to timely finalize project and closing packets for property accounting and life of the asset records. Coordinator will participate in audits of the project or closing packets
• Promote consistent use of controls and project management tools to boost collaboration, strengthen data management, drive efficiency, and streamline operations.

Education

• Bachelor's Degree in a business-related discipline is preferred, and/or a minimum of four years of relevant professional experience.

Work Experience

• 2–4 years of experience in a Project Controls or related role, with a solid understanding of project management processes.
• Experience with project management productivity tools and software
• Experience in coordinating teams from various workgroups, managing relationships with internal and external participants and eliciting cooperation from all resources
• Experience researching, composing, preparing, administering contracts, policies, procedures, reports and technical correspondence
• Experience reading and interpreting policies, procedures, contracts, specifications and various reports and correspondence
• Experience interacting, advising, negotiating and communicating effectively
• Experience identifying, researching, evaluating, prioritizing problems and situations, providing appropriate actions, alternatives and/or recommendations
• Experience creating and leading presentations to groups and individuals.

Knowledge, Skills and Abilities

• Knowledge of: Knowledge of: Project management principles and lifecycle phases.
• Ability to: Knowledge of: Industry standards and best practices in cost tracking
• Ability to: Ability to: read, write and communicate orally in English
• Ability to: Ability to: work under stressful conditions and time constraints that may need to be adjusted to respond to changing circumstances
• Ability to: Ability to: communicate and/or exchange information or instructions and conduct oral presentations through written and verbal means
• Knowledge of: documentation standards for project controls and regulatory compliance
• Ability to: support financial accountability by ensuring accurate and timely reporting of project costs
• Skill in: using spreadsheets, databases, and dashboards to track project performance.
• Ability to: resolve scheduling conflicts, cost overruns, and resource constraints effectively.
• Ability to: prioritize tasks effectively to ensure timely completion of project milestones.
• Ability to: facilitate collaboration between engineering, procurement, construction, and finance teams.
• Skill in: gathering and analyzing project data to identify issues and potential delays.

Licenses and Certifications

• None required

Strength Factor Rating - Physical Demands/Requirements

• Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Strength Factor Description - Physical Demands/Requirements

• Standing: Remaining on one's feet in an upright position at a work station without moving about (Occasionally)
• Walking: Moving about on foot (Frequently)
• Sitting: Remaining in a seated position (Constantly)
• Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)
• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)
• Pushing: Exerting force upon an object so that the object moves away from the force (Occasionally)
• Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)
• Climbing: Ladders, Stairs (Occasionally)
• Balancing: Maintaining body equilibrium to prevent falling (Occasionally)
• Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)
• Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)
• Crouching: Bending the body downward and forward by bending the legs and spine (Occasionally)
• Crawling: Moving about on the hands and arms in any direction (Occasionally)
• Reaching: Extending hands and arms in any direction (Constantly)
• Handling: Seizing, holding, grasping, turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)
• Fingering: Picking, pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)
• Feeling: Perceiving such attributes of objects/materials as size, shape, temperature, texture, movement or pulsation by receptors in the skin, particularly those of the finger tips (Constantly)
• Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)
• Hearing: Perceiving the nature of sound by the ear (Frequently)
• Tasting/Smelling: (Occasionally)
• Near Vision: Clarity of vision at 20 inches or less (Constantly)
• Far Vision: Clarity of vision at 20 feet for more (Frequently)
• Depth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)
• Vision: Color - The ability to identify and distinguish colors (Constantly)

Working Conditions/Environment

• Employee is subject to inside environmental conditions

Working Conditions

• Well lighted, climate controlled areas (Constantly)
• Frequent repetitive motion (Constantly)
• CRT (Computer Monitor(s)) (Constantly)

Travel

• Travel to other locations and construction sites out-of-doors required

Driving

• Based on assigned tasks, employee may be assigned a company vehicle requiring the applicable driver's license

ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law.

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ONEOK.

ONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation email [email protected] or call 1-855-663-6547​.

Expected Salary Range