The Role
Lead project controls and portfolio monitoring for a corporate group: standardize reporting, consolidate dashboards, monitor progress and risks, review reports and proposals, provide executive advisory, coordinate stakeholders, and follow up on management decisions.
Summary Generated by Built In
ACG_3692_JOB
Our client is a large corporate group managing a portfolio of complex investment, construction, industrial, and technical projects.
Project Portfolio Monitoring and Reporting
- Develop and standardize reporting templates covering project progress, costs, risks, key issues, and matters requiring management attention.
- Establish and maintain consolidated dashboards providing visibility into the overall status of the Group’s project portfolio.
- Classify projects based on their current status, including on track, requiring monitoring, delayed, or involving critical issues requiring management intervention.
- Develop a regular and consistent information-sharing mechanism between the Group, project management teams, and project entities.
- Continuously improve project reporting processes, dashboards, risk indicators, and portfolio control mechanisms.
Progress Monitoring and Risk Management
- Receive and consolidate periodic reports from the designated focal point of each project.
- Monitor key project milestones against approved plans, schedules, budgets, and investment objectives.
- Compare actual progress with approved schedules and identify delays, root causes, dependencies, and potential impacts.
- Provide early warnings regarding risks related to schedule, cost, legal and regulatory matters, contracts, technical issues, equipment, contractors, and project implementation.
- Prioritize detailed analysis of projects experiencing significant delays, cost overruns, high-risk issues, or matters requiring senior management decisions.
Review of Project Reports and Proposals
- Review the completeness, consistency, and logical basis of project reports before consolidation and submission to senior management.
- Assess major proposals involving schedule adjustments, cost changes, contracts, contractors, design modifications, technology, equipment, and other significant project matters.
- Request additional information, supporting documents, or clarification from project management teams and project entities when reports or proposals lack sufficient justification.
- Provide independent assessments of the risks, impacts, and reasonableness of project proposals before they are submitted to the Chairman/Chief Executive Officer.
- Identify unusual information, inconsistencies, or potential concerns within project reports and escalate them appropriately.
Executive Advisory Support
- Prepare periodic consolidated reports on the performance and status of the Group’s project portfolio.
- Summarize critical issues, decisions requiring approval, and matters requiring management direction.
- Recommend potential solutions, decision options, and key questions that should be clarified before management approval.
- Provide independent project control insights and recommendations to support executive decision-making.
- Monitor and follow up on the implementation of instructions and decisions issued by the Chairman/Chief Executive Officer in relation to projects.
Stakeholder Coordination
- Work closely with designated project focal points to collect, review, clarify, and update project information.
- Coordinate with Legal, Finance, Accounting, Technical, Procurement, Construction, and other relevant functions to assess project-related issues when necessary.
- Participate in project meetings as assigned by senior management.
- Document meeting conclusions, monitor agreed action items, and report on implementation progress.
- Maintain effective communication and professional working relationships with internal departments, project management teams, project entities, contractors, consultants, and other stakeholders.
Requirements
- Bachelor’s degree or higher in Project Management, Engineering, Construction, Construction Economics, Business Administration, or a related field.
- Minimum 5–8 years of experience in project management, project controls, PMO, planning and scheduling, or project portfolio management.
- Proven experience in monitoring multiple complex projects, preferably within construction, EPC, infrastructure, energy, industrial, or manufacturing environments.
- Strong knowledge of project lifecycle, scheduling, cost control, risk management, contract management, change management, and project reporting.
- Ability to review project schedules, budgets, contracts, progress reports, and major adjustment proposals, while identifying key risks and providing independent recommendations.
- Strong analytical, critical-thinking, reporting, communication, and stakeholder management skills.
- Proficiency in Microsoft Excel and PowerPoint; experience with MS Project, Primavera P6, Power BI, or similar tools is preferred.
- Professional certifications such as PMP, PMI-SP, PMI-RMP, AACE PSP/CCP, or equivalent are an advantage.
- Ability to work independently, manage multiple priorities, maintain confidentiality, and communicate effectively with senior leadership.
Contact: Nga Nguyen
Due to the immense number of applications, only shortlisted candidates will be contacted.
Skills Required
- Bachelor's degree or higher in Project Management, Engineering, Construction, Construction Economics, Business Administration, or related field
- Minimum 5-8 years' experience in project management, project controls, PMO, planning and scheduling, or project portfolio management
- Proven experience monitoring multiple complex projects, preferably in construction, EPC, infrastructure, energy, industrial, or manufacturing
- Strong knowledge of project lifecycle, scheduling, cost control, risk management, contract management, change management, and project reporting
- Ability to review project schedules, budgets, contracts, progress reports, and major adjustment proposals and provide independent recommendations
- Strong analytical, critical-thinking, reporting, communication, and stakeholder management skills
- Proficiency in Microsoft Excel and PowerPoint
- Experience with MS Project, Primavera P6, Power BI, or similar tools
- Professional certifications such as PMP, PMI-SP, PMI-RMP, AACE PSP/CCP, or equivalent
- Ability to work independently, manage multiple priorities, maintain confidentiality, and communicate effectively with senior leadership
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The Company
What We Do
Aloha Consulting Group (ACG) is a consulting firm specializing in digital transformation, technology, marketing, investment, and financial services. Its mission is to make finding rewarding jobs easier and to be a leading firm in Southeast Asia by leveraging human elements and technology.
