This is a pivotal role responsible for coordinating project compliance activities, training administration, and management system support. We are looking for someone who thrives on structure, has a strong eye for detail, and enjoys ensuring processes are followed and documented accurately.
Importantly, we're looking for someone who can be rigorous when it comes to compliance and governance, while also being adaptable enough to think outside the box and find practical solutions that keep projects moving forward.
Location: Happy Valley or Hope Valley, SA.
Work type: Full-time permanent supporting hybrid working arrangements.
About the role
Reporting to the HSE Manager, you will play a key role in supporting project management systems, maintaining training and compliance records, and ensuring project requirements are tracked and managed effectively.
You will work closely with operational leaders, employees, subcontractors and external stakeholders to ensure training, licences, competencies and project compliance obligations remain current and accurately recorded.
- Provide administration support for project management systems and compliance processes
- Coordinate and schedule training for employees and subcontractors
- Maintain training matrices, training plans, training needs analyses and records
- Produce reports on completed, upcoming and expired training requirements
- Verify and maintain employee licences, qualifications and competencies
- Support onboarding activities for employees and subcontractors
- Manage contractor compliance through Rapid Global
- Maintain project documentation and SharePoint sites
- Take meeting minutes and distribute actions
- Monitor EPA licence conditions and compliance requirements
- Track equipment compliance, calibrations, registrations and licences
- Coordinate SA Water access passes and site access requirements
- Maintain records of equipment allocated to subcontractors
- Support document control and project compliance reporting
- Collaborate with Alliance partners to align training and compliance processes
- Assist project teams with compliance-related initiatives and continuous improvement activities
About you
- Previous experience in training administration, compliance administration or management systems
- Experience maintaining training matrices, plans and records
- Strong administrative and document control skills
- Advanced Microsoft Office skills, particularly Excel, Word and Outlook
- Excellent written and verbal communication skills
- Strong attention to detail and record-keeping capabilities
- The ability to learn new systems quickly and adapt to changing business requirements
- A collaborative approach and willingness to support a variety of stakeholders
- Certificate IV in Business Administration or a similar qualification preferred
About Service Stream
Service Stream is an equal opportunity, ASX-listed business that develops and operates Australia’s essential service networks across telecommunications, utilities, transport, defence and social infrastructure. We keep communities connected—and we’re proud of the work we do.
Why you’ll like working here
- Growth: national career pathways across multiple business units.
- Discounts: retail partners including Woolworths, Airbnb, JB Hi-Fi, Bupa and more.
- Paid leave: parental, cultural, community service, study, volunteering and purchased leave.
- Inclusive culture: we value diversity, inclusion and celebrate excellence.
How to apply
Click Apply to submit your application. You’ll be prompted to create a profile in our recruitment system.
We welcome applications from Aboriginal and/or Torres Strait Islander peoples, people with disability or neurodivergence, members of the LGBTIQA+ community, Veterans and people from all backgrounds.
Applications can’t be accepted via email. If you require reasonable adjustments during the recruitment process, please contact [email protected].
If this sounds like you apply now to the Service Stream Recruitment Team via the online application button.
Skills Required
- Previous experience in training administration, compliance administration, or management systems
- Experience maintaining training matrices, training plans, and training records
- Strong administrative and document control skills
- Advanced Microsoft Office skills, particularly Excel, Word, and Outlook
- Excellent written and verbal communication skills
- Strong attention to detail and record-keeping capabilities
- Ability to learn new systems quickly and adapt to changing business requirements
- Collaborative approach and willingness to support a variety of stakeholders
- Certificate IV in Business Administration or a similar qualification
What We Do
Service Stream is an S&P/ASX 300 listed business that specializes in the design, construction, installation, operation, and maintenance of critical assets across Australia's essential infrastructure networks. The company provides integrated end-to-end asset life-cycle services, primarily focusing on the provision of telecommunications and network services to keep Australian communities connected.
