PMA Consultants has an exciting opportunity for a proven Project Billings Specialist to join our team. The Project Billings Specialist will be a hybrid role based at our Corporate Headquarters in Ann Arbor.
As an integral member of our FP&A/Contracts Team, the Project Billings Specialist will perform a pivotal role in ensuring client billing for services performed utilizing our ERP system, NetSuite, and contract document management. This position will be responsible for issuing invoices to clients for services performed, maintaining contract documents, keeping project budget documentation current, monitoring accounts receivables and collections, and supporting PMA operations leaders with project related information and reporting.
Key Responsibilities
- Prepare monthly invoices using Net Suite, summarizing time charges by employee and project.
- Customize invoices following multiple clients’ requirements.
- Keep project records and project files organized, updated, and easily accessible. These will include contract files, purchase orders, task orders, insurance certificates, and sub-consultant agreements.
- Set up new projects and tasks in NetSuite following internal guidelines.
- Monitor and manage project account balances to identify outstanding debts or other inconsistencies.
- Communicate with project managers and clients to resolve payment issues.
- Organize timesheet data for invoices, as well as coordinating invoices from sub-consultants and travel and general expenses to be included in the PMA invoice to the client.
- Constantly monitor project budgets to ensure the projects stay within the approved budget throughout the performance of the services to the client.
- Alert project managers when they are close to the budget maximum.
- Answer questions and handle communications with clients regarding invoices and collection duties, including data reconciliation.
- Participate in internal initiatives supporting other departments within the organization.
Position qualifications
Bachelor’s or associate degree in business or accounting-related fields preferred or at least 10 years of relevant work experience, or an equivalent combination of education and experience
5+ years of project accounting experience in a similar role with billing and general accounting duties
Experience with NetSuite and NetSuite billings module
Experience with other relevant software (e.g. Oracle, SAP, Deltek Vision).
Proficiency in MS Office, primarily Excel.
Ability to perform math and other detail-oriented functions.
Knowledge of relevant laws, ethics, and confidentiality guidelines.
Excellent communication and organizational skills.
Ability to prioritize tasks based on urgency.
Reliability in handling accounts and documents.
Skills Required
- Bachelor’s or associate degree in business or accounting-related fields, or at least 10 years of relevant work experience, or equivalent education and experience
- 5+ years of project accounting experience in a similar role with billing and general accounting duties
- Experience with NetSuite and the NetSuite billing module
- Experience with relevant software such as Oracle, SAP, or Deltek Vision
- Proficiency in Microsoft Office, primarily Excel
- Ability to perform mathematical and detail-oriented functions
- Knowledge of relevant laws, ethics, and confidentiality guidelines
- Excellent communication and organizational skills
- Ability to prioritize tasks based on urgency
- Reliability in handling accounts and documents
What We Do
PMA Consultants is a nationally recognized program, project, and construction management consulting firm founded in 1971. PMA is comprised of over 200 experts in a variety of specialty areas with experience on major projects nationwide. We are recognized pioneers and leaders in the construction industry and experts in dispute avoidance and resolution. With PMA on your team, you gain a trusted technical advisor with more than three decades of experience implementing customized, innovative and successful solutions that are models for the construction industry.
