Project Billing Specialist

Job Duties

• Prepare and process client invoices in coordination with project managers and the finance team
• Review, reconcile, and process company credit card receipts and employee expense reports
• Review and verify subconsultant invoices for accuracy, contract compliance, and proper documentation
• Prepare, distribute, and manage contracts for various services
• Enhance and maintain electronic filing systems for contracts, invoices, and administrative records
• Manage and maintain the company’s internal administrative platform, ensuring data accuracy and proper use
• Maintain organized paper and electronic records, compile reports, and manage spreadsheets and databases
• Coordinate workflow with other administrative staff and disciplines to ensure smooth operations
• Respond to general business inquiries and perform additional administrative support duties as assigned

Qualifications

• 2+ years of hands-on invoicing or billing experience (preparing and issuing invoices, not only collections or payment posting) 
• Experience with detail-heavy billing, such as project-based, hourly, or contract-based invoicing, or billing that requires supporting documentation 
• Strong Excel skills (lookups, pivot tables, reconciling data) 
• Notary preferred but not required

• Good communication skills with the capability to effectively interact with internal and external stakeholders at all levels
• Strong written and verbal communication skills
• Detail oriented and self-starter; can work independently and in a team environment
• Ability to work well under pressure and manage multiple high-priority assignments in a fast-paced environment
• Willingness to learn, provide feedback, and receive feedback
• High Level of confidentiality, trust, and integrity
• Proficient with Microsoft Office Suite

• Must be able to remain in a stationary position for up to 100% of the time
• Consistently operates a computer and other office equipment such as scanner/printer, paper cutter, laminator, etc.
• Constantly communicates with discipline experts, clients, team members, etc. Must be able to exchange accurate information in these situations
• Must be able to perceive digital software, programs, and websites

Benefits

• Excellent medical, dental, and vision plans
• Generous PTO & paid holidays
• FSA & HSA options
• 401(k) matching
• Paid parental leave
• Bonus opportunities

About
Avenue Consultants is a multi-discipline engineering and consulting firm which has successfully delivered a wide range of professional services across the U.S. for nearly 20 years. Avenue’s mission is to create opportunities for employees and value for clients.At Avenue, we are a people-first culture, which means our team members are our top priority. It takes dedication and commitment to build a professional services practice like Avenue, and we could only accomplish this by attracting and retaining the best in our industry. We are highly collaborative, focused on open and honest communication, forward thinking, and show mutual respect and genuine care for others. To encourage an environment that is collaborative and where employees have a true opportunity for development and growth, we take an unconventional approach where we don’t use job titles and traditional reporting structures.Our unique approach offers our employees opportunities to work on projects that are challenging and provide growth opportunities. Our commitment is never to lose sight of our focus on maintaining an environment where our employees are valued and challenged; because of this, our people and culture continue to be key differentiators and contribute significantly to our strategic goals.