Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.
At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
The Project Associate (PA) - Finance & Administration will support the LEAP Global project team – including Dexis HQ-based PMU staff – with financial, administrative and programmatic support in the day-to-day operations of program management. S/he will work closely with and provide all required support to LEAP Global Program Manager(s) (PM) and Senior Program Manager(s) (SPM), including financial, administrative, procurement, and international travel and logistics support.
The Project Associate must be flexible, customer service oriented, driven, and interested in learning the ins and outs of program management. The ideal candidate will be experienced with Microsoft Excel and online payment platforms and will be dedicated to client support, teamwork, and collaborating and learning in order to best contribute to the overall goals and mission of the team.
This role is required to be onsite at Dexis' offices in Arlington, VA at least one day per week.
ResponsibilitiesGeneral Responsibilities:
- Support globally dispersed project staff with daily administrative support including laptop procurement, travel expense reimbursements, etc.
- Liaise with employer of record (EOR) partners to hire, onboard, and maintain globally dispersed project staff, including review of employment contracts, monthly payroll reports, benefits, etc.
- Update and maintain project trackers for personnel, equipment, invoices, deliverables, and budgets.
- Collaborate effectively with Dexis home office teams such as HR, recruitment, finance, IT, and AP as needed.
- Organize and update project files and documents in Google Drive and SharePoint regularly.
- Assist PMs and SPMs in drafting inputs for project deliverables and general administrative and logistics support.
- Interact with stakeholders to exchange and gather information to carry out work tasks.
Financial & Administrative Responsibilities:
- Provide entry-level in-project capability for project financial management, accounting, and finance functions.
- Review travel expense reports (TERs) and advance requests for coding and accurate calculations making sure transactions are fully supported and audit ready as well as compliant with consulting agreements, travel policies, corporate procedures and client rules and regulations.
- Review employer of record (EOR) payroll invoices and employee expense reports and enter into online accounting system (AP Online).
- Support in monthly client invoicing and preparation of monthly financials and projections.
- Assist in preparing DPS’ annual corporate budget and re-forecasting at intervals throughout the year.
- Maintain payment tracking log for all payment requests and advances.
- Other duties as assigned.
- Total commitment to Dexis’ core values (Ingenuity, Integrity, and Investment in People), its mission, and goals.
- Minimum of BA in business administration, finance, or international relations preferred.
- Two years of work experience in international development or program management.
- Previous experience with computerized accounting systems.
- Full proficiency with Microsoft Office, particularly Word and Excel. Strong Excel skills preferred.
- Strong administrative, business writing and communication skills.
- Ability to work well independently and as part of a team.
- Ability and willingness to quickly learn new skills and adapt to rapidly changing environments and priorities.
- Ability to solve problems creatively, work collaboratively in a small team, and flexibility to adapt to changing requirements.
- Ability to effectively support multiple, fast-paced assignments, juggle competing priorities and meet tight deadlines.
- Must be able to proactively anticipate work requirements and problem solve.
- Must be able to provide audit trails of work completed.
- Ability to produce clear, compelling, and accurate written and oral communications.
- Interest and ability in learning government contracting procedures and best practices.
- Willingness to work in start-up or close-out, with non-standard hours as needed.
Preferred Qualifications:
- Previous administrative experience, preferable with a USG or donor-funded project; and
- Experience and/or familiarity with international development preferred.
- Previous administrative experience, preferably with USAID, DOS, or other donor-funded projects desired.
- Knowledge of GAAP and FAR/AIDAR strongly preferred.
- Deltek experience desired.
- Strict attention to detail.
- Superior organizational and time management skills.
Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs.
Benefits
Dexis offers benefits to support employees’ health, financial security, and well-being. The benefits outlined below are for full-time, US-based positions only. These benefits include:
- Medical and prescription drug coverage: A choice of three UnitedHealthcare medical plans, with coverage options for employees and eligible dependents.
- Dental insurance: Dental coverage for employees and eligible dependents, including preventive, basic, major, and orthodontic services, subject to plan limits.
- Company-paid vision insurance: Vision coverage for employees and eligible dependents, with premiums paid in full by Dexis.
- Employer-funded health reimbursement arrangement (HRA): Employees who enroll in the Silver HRA medical plan receive an employer-funded HRA to help pay eligible in-network deductible expenses.
- Company-paid life and disability insurance: Basic life and accidental death and dismemberment (AD&D) insurance, plus short-term and long-term disability coverage.
- Optional supplemental insurance: Voluntary supplemental life and AD&D insurance options, including life insurance options for eligible dependents.
- Employee Assistance Program (EAP): Company-paid access to confidential counseling and legal and financial support resources for employees and their families.
- Health and wellness resources: Virtual care, behavioral health resources, and wellness programs available through the medical plan.
- Benefits assistance: Personalized support with benefit enrollment, coverage questions, claims, and finding providers through the Employee Care Center.
Participation, coverage, and employee contributions are subject to applicable benefit plan terms and eligibility requirements.
Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?
If you are passionate about this opportunity, apply now!
Only those applicants who meet the above criteria will be contacted for interview.
Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.
Skills Required
- Bachelor’s degree in business administration, finance, or international relations
- Two years of work experience in international development or program management
- Experience with computerized accounting systems
- Full proficiency with Microsoft Office, particularly Word and Excel
- Strong administrative, business writing, and communication skills
- Ability to work independently and as part of a team
- Ability to quickly learn new skills and adapt to changing environments and priorities
- Ability to solve problems creatively and collaborate in a small team
- Ability to support multiple fast-paced assignments, competing priorities, and tight deadlines
- Ability to anticipate work requirements and solve problems proactively
- Ability to provide audit trails of completed work
- Ability to produce clear, compelling, and accurate written and oral communications
- Interest and ability to learn government contracting procedures and best practices
- Willingness to work during non-standard hours as needed
- Previous administrative experience, preferably with a USG or donor-funded project
- Experience or familiarity with international development
- Previous administrative experience with USAID, DOS, or other donor-funded projects
- Knowledge of GAAP and FAR/AIDAR
- Deltek experience
- Strict attention to detail
- Superior organizational and time management skills
What We Do
Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world. We advance the mission of leading global engagement agencies, including USAID, the U.S. Department of State, the U.S. Department of Defense, and the U.S. Department of Health & Human Services. We specialize in stabilization and conflict mitigation, security sector assistance, rule of law, anti-corruption, and inclusive economic growth. Our staff of over 500 full-time employees maintain an active presence across 80 countries. Our ISO 9001-certified quality management system (QMS) makes us a reliable partner with our clients. Established in 2001, Dexis has grown at double-digit rates for over a decade and is now a solidly middle-market company, a feat demonstrated by 2.5% of small government services firms. Dexis’ agile, digital-forward workforce and robust business platforms ensure adaptive management is built into everything we do. As a minority-owned company, we are committed to diversity and inclusion as the foundation of our corporate culture. Women make up seventy percent of staff and half of our executive leadership team. Forty percent of our staff and leadership team are from minority or historically under-represented communities. We are an active member of the communities where we work and provide matching donations to employee-driven social causes. Our employees have top ranked Dexis in Glassdoor as a company with the best growth prospects among its peers.
