Project Assistant

Job Description Summary:

About the Job:

We are establishing a Greenfield manufacturing facility in Mexico as part of a strategic expansion, designed to operate as a flagship site aligned with Industry 4.0 principles, advanced automation, and digitalization. To support the successful delivery of this project, we are hiring a Project Assistant who will provide on-site administrative and project coordination support. This role will be critical during the design, construction, startup, and stabilization phases, ensuring effective coordination of project activities, documentation, communication, and day-to-day operations to enable timely and efficient project execution.

The Project Assistant provides on-site administrative and project support to the Program Director and the local project team. This role serves as a key support function, ensuring effective coordination of project activities, meetings, documentation, and office operations. The position requires strong organizational skills, the ability to manage multiple priorities, and a high level of professionalism in a fast-paced project environment.

Responsibilities 

·       Provide administrative and operational support to the Project Senior Director and project team on site.

·       Coordinate project-related meetings, including preparing agendas, scheduling participants, arranging logistics, and ensuring follow-up on action items.

·       Attend meetings as required to record discussions, compile, transcribe, and distribute meeting minutes.

·       Support project documentation by preparing reports, presentations, tracking tools, and correspondence.

·       Conduct research, compile data, and prepare briefing materials for review and presentation by project leadership.

·       Assist with monitoring project timelines, deliverables, and pending actions to support project execution.

·       Manage general office duties such as ordering supplies, maintaining administrative and records management systems, and supporting basic budget or expense tracking activities.

·       Coordinate office services in support of the project team, including records management, documentation organization, and office logistics.

·       Make travel arrangements for project leadership and team members, as well as support logistics for site visits and events.

·       Serve as a point of contact for internal and external stakeholders related to project and administrative activities.

·       Maintain organized digital and physical filing systems to ensure accessibility and compliance with internal standards.

·       Handle sensitive and confidential information with discretion and professionalism.

·       Perform additional administrative or project-related tasks as required to support successful project delivery.

Qualifications & Requirements 

Bachelor’s degree in Business Administration, Engineering, Communications, or a related field preferred.

+8 years of experience in an administrative, project coordination, or project assistant role.

Fluent in English & Spanish.

Desirable Technical Skills:

·       SAP-S4 knowledge and Digital platforms

·       Computer Applications

·       Database Management and Data Collections.

·       Executive Support, Microsoft Office, Microsoft SharePoint, Office Administration, Processing Expense Reports, Purchase Orders, Travels and Events coordination.

·       Project Management tools

Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.

Strong written and verbal communication skills.

High attention to detail with strong problem-solving abilities.

Ability to work effectively in a fast-paced, project-driven environment.

Professional demeanor with a high level of discretion, integrity, and interpersonal skills.

Proactive, adaptable, and willing to support evolving project needs.

Location 

·       The primary work location is Tlaxcala, Mexico, with minimal travel (up to 20% under normal conditions). 

·       Occasional visits to concentrate plants, bottling operations, or training centers may be required. 

What We Offer 

·       Purpose Driven: Purpose driven approach that empowers our people to protect the environment and communities we serve while delivering safe & quality products.  

·       Global Connections: Allows you to develop, enhance and maintain global connections that allow us to move faster and learn from others.  

·       Community of Belonging: We’re an organization that believes our ability to continually grow and build the right atmosphere where people feel safe and empowered, lets you bring your best self to work.

Skills:

Location(s):

City/Cities:

Travel Required:

Relocation Provided:

Job Posting End Date:

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.