Project Assistant

Position Summary

The Westchester County office is seeking an entry-level project assistant to join our Securities Litigation team.  The project assistant will provide a wide range of administrative, document processing services and practice specific assistance to attorneys in the Department, from onset of litigation cases through post-trial.  Work hours are Monday to Friday, 9:30 a.m. to 5:30 p.m., must be flexible for overtime, as needed.

Duties & Responsibilities

• Provides general legal/administrative and litigation support to attorneys.

• Maintains case and document databases pursuant to department standards; updates physical files as necessary.

• Updates case information, scans documents, keyboards and prepares legal documents, and conducts research.

• Prepares binders for depositions, hearings, and other proceedings pursuant to departmental templates.

• Creates indices of documents per examples provided.

• Processes time entry, open new matters, draft engagement letters and audit responses.

• Makes travel arrangements, processes reimbursement expenses, maintains calendar.

• Manages phone lines for supported attorneys, fields calls and conveys messages as necessary.  Communicates with clients, opposing counsel, courts, and liaisons.

• Assists with practice department activities/project work assignments as needed, and performs additional duties and responsibilities as assigned.

 Skills & Competencies:

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation.

• High attention to detail, outstanding organizational skills and the ability to manage time effectively,

• Self-starter with the ability to work both independently and as part of a cross-functional, collaborative team.

• Critical thinker with the ability to shift priorities and manage change with a positive outcome.

• Ability to prioritize workload, adapt to a fast-paced environment.

• Ability to establish and maintain effective working relationships with all levels of the organization.

Qualifications & Prior Experience

• Bachelor’s Degree or equivalent education and work experience.

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.

• Working knowledge or experience in a law firm environment is helpful.

The expected pay range for this position is:

$55,000 to $60,000

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.