Project Assistant, Capital Projects

• Plan for your future with our Global Ownership Program (Annual RSU awards for eligible employees), a 401K with a generous company match, and an Employee Stock Purchase Plan offering company stock at a discount.

• We prioritize your health with access to a dedicated Health Concierge service.

• Enjoy a generous Paid Time Off (PTO) package, paid holidays, and paid volunteer hours. We also fuel your ambition with tuition reimbursement, support for professional certifications, and a wellness reimbursement program.

Your Next Career Opportunity – Project Assistant, Capital Projects, International

In this position, qualified candidates will provide administrative support to Construction Project Managers, assisting with job setups, billing, accounts receivable/payable (AR/AP), close-out packages, changing orders, and database tracking. This role ensures smooth project execution by coordinating tasks, maintaining accurate records, and supporting financial and scheduling processes.

What You Will Do – Primary Responsibilities

• Support Project Managers in administrative duties related to construction projects.
• Assist in preparing reports, close-out packages, proposals, summaries, and correspondence for project management and clients.
• Coordinate job setups with project controls and accounting teams.
• Help maintain and update trackers and databases.
• Work with Project Managers on billing and payment processes.
• Assist in scheduling updates and project timelines.
• Support change order processes and job budget tracking.
• Verify documentation accuracy and organize project files, drawings, and specifications.
• Help prepare Requests for Proposals (RFPs) for materials and subcontractors.
• Work with procurement teams on purchase requisitions and site needs.
• Support accounts receivable and collections.
• Work with accounting to resolve invoice and purchase order issues.
• Contribute to digitalization efforts for improved project tracking.
• Other duties as assigned.

What You’ll Need – Qualifications & Requirements

• H.S. Diploma/GED required; Students of or Degree in civil engineering, architecture, or a related field is preferred.

And

• 1-3- years of relevant experience in project coordination or administration.

• Domestic Travel
• Valid Government Issued Driver's License

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to stoop, bend, kneel or crouch.
• Ability to stand, walk and sit.
• Ability to reach with hands and arms.
• Visual ability correctable to 20/20.
• Sitting up to 90% of the day.
• Ability to respond verbally in an understandable, professional manner in person and over the telephone.
• Manual dexterity to input data into the computer and the calculator and operate the equipment listed above.
• Ability to lift up to 15 pounds.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office/ Cubicle workspace.
• Moderate noise level.