Project and Documentation Coordinator, R&D

Build a career powered by innovations that matter!  At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing—improving productivity, enhancing people’s lives and redefining what’s possible.  We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications—from minimally invasive surgery to robotics to 3D metal printing.

Novanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific.  Looking for a great place to work?  You have found it with a culture that embraces teamwork, collaboration and empowerment.  Come explore Novanta.

Summary

The Project and Documentation Coordinator, R&D manages the organization, distribution, and integrity of a company’s internal documentation and facilitates the R&D activities for new product development. This includes overseeing the document lifecycle from creation and approval to revision and archival, verifying that all records comply with regulatory, legal, and organizational standards.

This position plays a key role in maintaining version control, tracking approvals, and ensuring access to accurate information across teams such as engineering, quality, manufacturing, or compliance. Whether supporting audits, new product development, or safety programs, document control specialists are essential to operational accuracy and regulatory readiness.

Primary Responsibilities

• Organize and maintain controlled documentation, including SOPs, technical drawings, specifications, and records
• Implement and enforce version control and document retention policies
• Process document and change requests and track approval workflows
• Provide access control to confidential or regulated documents
• Prepare documentation packages for audits or compliance reviews
• Work with internal stakeholders to collect, distribute, and update required documents
• Set and update user access levels in Arena PLM
• Report out on key metrics related to the document control process
• Ensure timely completion of New Product Integration (NPI) documentation for new product development
• Ensure all parts are documented (rev control), quoted and ordered on time for prototype through first production builds.
• Coordinate across the organization including engineering, product management, purchasing, planning, manufacturing, and quality to ensure the product meets company and customer requirements.

Required Experience, Education, Skills, Training and Competencies

• High school diploma or equivalent required
• 5+ years of experience in document control or records management
• Proficiency with document management systems (e.g., Arena, Oracle, SAP)
• Knowledge of version control practices and document lifecycle workflows
• Experience in regulated environment, document auditing and compliance tracking capabilities. Experience supporting audits or regulatory inspections
• Highly organized and detail-oriented
• Solid understanding of product development processes
• Proactive and strong verbal and written communication skills
• Solid MS Word and Excel skill and experience
• Previous experience working in ISO (ISO 9001/ 14001/ 45001) preferred
• Familiarity with industry standards such as GMP, FDA 21 CFR Part 11

Travel Requirements   

• None
   

Physical Requirements

• Ability to work in a standard office setting and to use standard office equipment, including a computer.

Compensation Information

• The rate for this role will range from $26.50 to $36.00 per hour based on full-time employment. Compensation offers are based on a wide range of factors including but not limited to location, relevant skills, training, experience, education, etc. 
• Certain roles may be eligible for performance-based incentive compensation and/or long-term incentives. Incentives could be discretionary or non-discretionary depending on the plan. 
• Novanta supports all aspects of your life’s needs. This position provides a full range of medical, financial, and other benefits to make your quality of life better. 

Novanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.

Please call +1 781-266-5700 if you need a disability accommodation for any part of the employment process.