Project Administrator

Landrum & Brown is a global aviation consulting firm with airports at the core of our DNA. We bring passion and creativity to solve the most complex global aviation challenges with the potential to enhance the world.

 

Serving airports and other aviation clients for more than 70 years across all seven continents, our aviation consulting practice includes both planning and development services that span activation planning, airfield and airspace, business and finance, commercial development, environmental, ground transportation, master planning and strategy, terminal planning and design.

Job Summary

We are seeking a detail-oriented Project Administrator to join our team in Cincinnati, where you will play a central role in supporting project delivery through the effective management of subconsultant relationships. This includes reviewing and processing invoices, preparing and coordinating contracts, and ensuring alignment across project partners. With 2–5 years of relevant experience, this role is designed as a strong foundation for developing project coordination and controls expertise, offering clear progression toward future project management responsibilities.

Responsibilities & Qualifications

Responsibilities:

• Prepare cost proposal and other multi-worksheet Excel spreadsheet templates from scratch & populate/edit existing Excel workbooks.

• Perform internet-based research on project pursuits, clients, and other related marketing items.

• Provide project-related assistance to office staff on submittals and other project/client requirements.

• Set up meetings, conferences, and travel arrangements.

• Answer and direct phone calls and distribute messages.

• Coordinate with vendors on delivery, purchase and payment.

• Request and File Certificates of Insurance for new and existing projects as well as for subconsultants.

• Reviewing and/or processing project invoices, vendor invoices, and subconsultant invoices and agreements.

• Coordination with subconsultants.

• Cost/Budget Tracking for Landrum & Brown and Subconsultants.

• Assist Project Managers with presentations and information and provide input for project meetings.

• Assist with project work plans, project set up, and provide input from a Project Controls perspective to ensure our projects are set up for success and we are tracking all of the necessary metrics.

• Provide audit information and backup forms, and coordinate with our subs as required by Clients for use in preparing accepted overhead rates, multipliers, etc. for new projects.

• Other duties as assigned.

 

Additional Information

Landrum & Brown offers a comprehensive total rewards package. Our benefits may include extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.
We encourage all candidates to explore our total rewards offering.
Collaboration, mission-driven focus, discipline, and leadership skills developed through military service benefit us all. Whether you are a Veteran, Guardsman or Reservist, a Military Spouse or you are planning to transition to civilian life in the near future, we welcome and value your application.

Landrum & Brown offers a comprehensive total rewards package. Our benefits may include extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.

We encourage all candidates to explore our total rewards offering.

Collaboration, mission-driven focus, discipline, and leadership skills developed through military service benefit us all. Whether you are a Veteran, Guardsman or Reservist, a Military Spouse or you are planning to transition to civilian life in the near future, we welcome and value your application.

Landrum & Brown is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.  The company and its employees are required to comply with all local health authority, legal or lawful client requirements.