Project Administrator

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Join the Discovery family, where quality and service are at the heart of everything we do!
This role will be designated for Discovery Land Company’s building division: Discovery Builders, set in Quogue, NY.
The Hills is seeking a Project Administrator to join the Construction Division.
The Project Administrator will be responsible for providing administrative support to assigned Project Director, Project Manager, operational support for construction related tasks, and general clerical support to maintain office operations.

Key Responsibilities

• Provide office secretarial duties to Project Manager as necessary, including but not limited to: scanning, printing, filing, travel arrangements, running errands, processing incoming and outgoing mail
• Keep the Project Manager informed by reviewing and analyzing reports or communications; summarizing information; identifying trends
• Prepare and draft subcontractor contracts for Project Manager
• Provide backup to Contractor Administrator in preparing owner contracts for General Manager
• Communicate with vendors on procurement related matters
• Research materials based on Project Manager requests
• Write purchase orders for Project Manager
• Prepare invoices for Project Manager approval; stamps, codes, receive signatures, process and track through accounting
• Coordinate time card submission of line staff and field supervisors
• Clean work area and coordinate office housekeeping
• And other duties as assigned by management
• Flexibility and ability to pivot to new projects and a desire to work in a fast-paced environment.

Skills and Qualifications

• High School diploma or equivalent

• Minimum 5 years of related work experience
• Procore experience preferred.
• Competency with Microsoft Office Suite: Excel, Word, Project and, Visio
• Ability to pay attention to detail and provide a high level of accuracy
• Ability to communicate effectively and professionally on multiple levels in written and verbal form
• Must be organized, self-motivated, multitasker, critical thinker and possess strong decision-making skills.
• Experience working in an environment with rapidly shifting priorities, demands and timelines.

Additional Requirements

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Ability to work a flexible schedule, including evenings, weekends, and holidays, and a shift greater than eight (8) hours in length.

Benefits

• Competitive Pay
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Holiday Pay
• Professional development and upward mobility opportunities
• Work-Family Culture

The compensation for the position is: $70,000-$75,000 plus bonus.

About Us 

Discovery Builders is the building division of Discovery Land Company, dedicated to developing and building distinctive luxury communities around the world. Discovery Builders participates in many Discovery Land developments, serving primarily as the General Contractor for new pre-designed residential homes, but is also available as a general contractor for custom homes within Discovery properties. In addition to acting as general contractors, we also serve as the Construction Manager or General Contractor on traditional commercial buildings such as clubhouses, community sports facilities, dining rooms, wellness centers, and other member amenities. Our expertise is rooted in delivering the finest luxury properties with true attention to detail, that matches the quality of Discovery Land Company’s reputation for excellence.

Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: http://www.discoverylandco.com.

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