Project Administrator

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

As Project Administrator you will follow established procedures and guidelines for project execution and financial control, perform different project support administration responsibilities for assigned Business or project team(s).

Also, you will be in charge of control of compliance with costs, deadlines and quality of the products or services involved. Monitoring physical and financial performance indicators of projects. Direct interface with internal and external customers, establishing a professional and partnership relationship for the smooth running of the entire project.

The participation in the project starts at the Order Entry level, continues during the planning, control, and execution of the project to assure the proper financial performance of the projects assigned, your participation for project financial closure is important.

You report to an Operations Manager.

Will work hybrid from Bogotá, Colombia.

Your Responsibilities:

• You will verify the customer contract/purchase order against the project proposal, using the corresponding checklist.
• You will review with details the accomplishment with standard terms and conditions notifying any deviation.
• You will gather and summarize data to support orders according to Order Entry process, budget, and schedule forecasting for projects and for overall business team.
• You will analyze contracts to ensure compliance to company policy, government specifications and other requirements before doing the Booking approval of new sales. This work is done together with proposal and project management team.
• Financial control of projects tracking costs and expenses, identifying, and analyzing deviations when they occur.
• You will communicate with "Shipping Area" to trigger the process of issuing billing and shipping invoices, paying attention to the tax conditions provided by law.
• You will provide the projects invoicing information on monthly basis, indicating the amounts per BU´s per project to be invoiced in the system and the final invoice to be delivered to the customer.
• You will keep updated administration tools (IFS) for projects administration indicating the accumulated amounts per customer invoices per project.
• You will keep contact with the customer for the invoicing planning, define the required supports and procedures to be used to fulfill the customer standards so that RA shall receive the payments.
• You will communicate with all other strategic and support teams, such as Sales, Purchasing, Operations (Assembly, Warehouse, Shipping), Tax, Logistics, Accounting, and Finance.
• You will ensure the correct maintenance of values and dates in the ERP system, providing accurate billing and recognition information.

The Essentials - You Will Have:

• Bachelor's Degree in Administration, Industrial Engineering or equivalent field.

The Preferred - You Might Also Have:

• English speaking and writing skills (Intermediate).
• Microsoft PowerPoint, 365 working knowledge is required
• 1+ years of experience in this position.

What We Offer:

• Please contact your TA team advisory for details.
• Work Flexibility

We believe that employee diversity is an important element of our common future. We provide opportunities for talent growth with the entire organization. We support equality by celebrating the individuality of every person, regardless of their origin and identity. We appreciate the unique cultural pattern and variety of experiences in each of us. We invite all who want to join and change the world of our organization.

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#LI-hybrid

Rockwell Automation’s hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.