Project Administrator

Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, an increase of global trade, demand for (new) energy and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects. 

In your job you will work for the offshore energy division. Boskalis has one of the largest global fleets of specialized offshore vessels, allowing us to carry out a broad range of offshore activities. We provide innovative and sustainable all-round solutions to tackle major worldwide maritime challenges. Our Offshore Energy division supports sustainable energy solutions such as wind energy as well as traditional fossil facilities. We’re involved in the entire journey from developing and transporting to maintaining and decommissioning these facilities.

Make your mark as Project Administrator for Boskalis Subsea Services located in Aberdeen. The Project Administrator will provide comprehensive Project Administration support service to the Projects and Post Contract department.

Your responsibilities as Project Administrator

The main responsibilities of the role include, but are not limited too; 

• Work in accordance with the Project Administration process and procedures and accompanying guidelines  
• Proactively support project teams in all aspects of day to day administration and service needs  
• Remain aware of and focused on internal and external customer requirements  
• Demonstrate behaviours and attitude which align to and support Boskalis Subsea core values.  
• Produce letters, emails, presentations, agendas, reports as required for the Department 
• Monitor and manage email, including prioritizing and responding as required. 
• Organise, schedule, and confirm internal and external meetings. 
• Provide support/assistance for meetings, schedule and confirm travel arrangements including accommodation  
• Take minutes and/during or capture actions during meetings when requested. 
• Any other delegated responsibilities as instructed by line management or leadership teams within the timeframe specified, in a safe and efficient manner to meet business requirements 

You can make your mark as Project Administrator if you have:

• Business Management Qualification – Desirable 
• Previous experience gained as Project Administration/Executive Assistant in an office environment preferably Oil & Gas industry 
• Computer literate with experience of office applications, including Word, Excel, Outlook and PowerPoint 
• Excellent communication and interpersonal skills with ability to support and interface with people at all levels 
• Ability to work using own initiative and plan and organise a high and varied workload and deal with changing/conflicting demands and priorities. 
• Confidential, sincere and honest, with experience of dealing with confidential and highly sensitive information, and with a high level of professional and personal integrity 

What you can expect

• A dynamic environment: A job that allows you to collaborate with a talented team of experts from different backgrounds and contribute to making a significant impact.
• Rewarding conditions: Besides a competitive salary, you will receive a holiday entitlement of 34 days, a contributory pension scheme, private medical insurance and death in service benefit. There is also a range of flexible benefits you can take advantage of including the opportunity to buy additional holidays each year.
• Career development: We offer you plenty of opportunities to bring out the best in yourself for example through (online) courses at our Boskalis academy.  
• Opportunities to connect with colleagues across the organization: Through networking and knowledge-sharing sessions, events, and employee communities.

Extra information

• Your team:  you will form part of a team of experienced Commercial (Projects and Post Contract) profession and will report into the Project Commercial Manager.
• Where you will work: Your location will be our office in Aberdeen.
• Full/part- time job: The position of Project Administrator is full time - office based, 35 hours per week.
• Next steps: Apply easily by completing the online application form. Interviews are held online or in the office. Once it’s clear we’re a good match, we’ll make you an offer – and look forward to welcoming you to the company.

We are more than happy to answer your questions about the position of Project Administrator.  Please contact Matthew Hurrel, Recruiter.

Please apply by filling in your details and by uploading your cover letter and CV on our careers site.

Please note: Boskalis never requests a financial contribution to arrange visas or other documents related to a job vacancy. Be wary of individuals who pretend to be our recruiters and do ask for such contributions.

Disclaimer for Recruiters and Recruitment Agencies 

We appreciate your interest in our vacancies and understand that your candidate might be enthusiastic about this exciting opportunity. However, our recruitment process is not structured this way, at Boskalis we handle recruitment ourselves. Therefore, we do not accept unsolicited applications or CVs from recruitment agencies. Any submission will be treated as a direct application.