Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.
The Project Administrator will be responsible for the day-to-day administrative support functions for multiple million-dollar projects, simultaneously.
DUTIES & SCOPE:
- Assist in review, and execution of customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements
- Interpret and document all contractual liabilities, legalities, and risk allocation to determine whether the terms and conditions of the contracts are clearly defined and acceptable
- Support the project start up and close-out processes on each job
- Enter timecards for project personnel into CMiC weekly
- Perform primary review of any vendor-initiated modifications to master purchase order and subcontract agreements. Identify all changes that have been made, and produce draft response to the vendor
- Assist in review of modified single project purchase order and subcontract agreements and/or vendors ordering instructions, shipping policies, and company terms and conditions
- Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received
- Process package and subcontractor invoices: verify packing lists against invoices and resolve any billing discrepancies with Project Manager and vendor/subcontractor
- Enforce and track all insurance requirements
- Work with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontracts
- Run daily, weekly and monthly reports and sort and process various project documents
- Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various special projects
QUALIFICATIONS:
- Minimum of High School diploma required
- Minimum of 3+ years in a similar role within the construction industry required
- Detail oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner
- Provide outstanding customer service internally to our fellow employees, vendors, and customers
- Ability to create spreadsheets, graphs, charts and proficient with Microsoft Excel, Word and Outlook.
- Knowledge in CMiC Software helpful, but not necessary
Helix Electric provides a comprehensive benefits package that includes the following:
- Medical Plans
- Dental Plans
- Vision Plan
- Life Insurance
- Disability Insurance
- Accident Insurance
- Critical Illness Insurance
- Hospital Insurance
- Pet insurance
- 401(k) Plan with Match
- Employee Discount Program through PerkSpot
- Tax Savings Accounts – FSA, HSA, DCFSA and CSA
- Tuition Reimbursement
- Scholarships
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- High school diploma
- At least 3 years of experience in a similar role within the construction industry
- Detail-oriented, organized, and efficient work style
- Ability to complete tasks in a timely and accurate manner
- Ability to provide outstanding customer service to employees, vendors, and customers
- Ability to create spreadsheets, graphs, and charts
- Proficiency with Microsoft Excel, Word, and Outlook
- Knowledge of CMiC software
Helix Electric Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Helix Electric and has not been reviewed or approved by Helix Electric.
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Healthcare Strength — Health coverage includes medical, dental, and vision with supplemental options like accident, critical illness, and hospital insurance, plus FSA/HSA and other tax-advantaged accounts. Health-insurance costs are described as acceptable in practice.
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Retirement Support — A 401(k) or retirement plan with employer matching is prominently offered. This match is presented as a meaningful component of total compensation.
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Leave & Time Off Breadth — Paid holidays and standard vacation/sick time are commonly offered, and taking time off is often considered straightforward.
Helix Electric Insights
What We Do
Helix Electric is an award-winning electrical contractor specializing in design-build and highly complex electrical projects throughout the United States. An established industry leader, Helix Electric has decades of experience and expertise in nearly every field of construction, including mission critical, data center, medium voltage power distribution, renewable energy, commercial, industrial, mass transit and rail and high-density residential. Helix Electric was founded in 1985 and is now one of the largest and most successful electrical contracting companies in the nation. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character and are always looking for passionate, reliable and ambitious talent to join our growing Helix family.
