Job Description:
Position Summary
The Project Coordinator serves as a key partner in supporting strategic initiatives across the organization. This role is responsible for coordinating project activities, monitoring progress, preparing executive-level reporting, and facilitating communication across stakeholders to ensure projects remain organized, on track, and aligned with business objectives.
The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment supporting multiple priorities and leadership stakeholders.
Key Responsibilities
Project Coordination & Tracking
- Support the planning, coordination, and execution of strategic projects and initiatives.
- Maintain project plans, timelines, milestones, action items, and documentation.
- Monitor project progress and proactively identify risks, issues, or delays for escalation.
- Track deliverables and follow up with stakeholders to support timely completion.
Reporting & Administration
- Prepare reports, presentations, and executive summaries to communicate project status and key outcomes.
- Compile and analyze project data to support decision-making and leadership visibility.
- Ensure project documentation is accurate, organized, and maintained in accordance with established processes.
Stakeholder & Leadership Support
- Coordinate communication between project teams, functional departments, and leadership stakeholders.
- Schedule and facilitate project meetings, leadership reviews, and status updates.
- Prepare meeting agendas, document decisions, capture meeting notes, and track follow-up actions.
- Support senior leaders through coordination of project-related activities and communications.
Operational Excellence
- Maintain confidentiality and handle sensitive business information with professionalism and discretion.
- Identify opportunities to improve processes, reporting, and project governance practices.
- Support cross-functional collaboration to drive successful project outcomes.
Qualifications
Required
- Bachelor's degree in Business Administration, Project Management, Operations, or a related field.
- 4+ years of experience in project administration, project coordination, business operations, PMO support, or a related role.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent verbal and written communication skills.
- Strong problem-solving and critical-thinking capabilities.
- High attention to detail and ability to follow through on commitments.
- Proven ability to build relationships and work effectively across multiple stakeholder groups.
Preferred
- Experience supporting executive leadership and strategic initiatives.
- Experience preparing executive presentations, dashboards, and status reporting.
- Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and SharePoint.
- Experience with project management.
Recruitment Scam Alerts
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Skills Required
- Bachelor's degree in Business Administration or a related field
- At least 4 years of experience as a project administrator or in a similar role
- Leadership and team management skills
- Strong organizational and multitasking abilities
- Ability to adapt quickly and think critically in dynamic environments
- Excellent problem-solving skills
- Exceptional communication and interpersonal skills
- Proficiency in project management software
- Ability to work under pressure and meet deadlines
- Strong attention to detail
AML RightSource Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about AML RightSource and has not been reviewed or approved by AML RightSource.
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Flexible Benefits — Flexible scheduling and remote/hybrid arrangements are positioned as meaningful non-cash value that helps offset lower base pay for some roles.
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Parental & Family Support — Parental leave for both parents is described as a notable benefit that can be especially valuable for employees starting or growing families.
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Inclusive Benefits Coverage — A broad baseline menu is described as available, including medical, dental, vision, life insurance, short/long-term disability, and voluntary coverages, alongside a 401(k).
AML RightSource Insights
What We Do
AML RightSource is the leading firm solely focused on Anti-Money Laundering (AML)/Bank Secrecy Act (BSA) and financial crimes compliance solutions. AML RightSource provides highly-trained AML/BSA professionals to assist banks and non-bank financial institutions to meet day-to-day compliance tasks. Services include transaction monitoring, alert backlog management, enhanced due diligence reviews, fraud, and financial crimes advisory matters. Our highly trained workforce of analysts and subject matter experts includes the industry’s largest team of full time professionals. We typically provide our services directly from our secure facilities in Ohio, Arizona, New York, and Ontario. AML/BSA staff augmentation services can be provided on site per request.
