We seek to move the world forward through innovative thinking.
Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.
About us
Founded in 2009, Greenbox Architecture is a leading Australian design practice specialising in mission-critical architecture across data centres, health, and life sciences, alongside commercial and workplace interiors. Now part of Woolpert, the team combines local design expertise with global capability.
To find out more about our projects and team please visit our website: https://www.greenboxarchitecture.com/
We’re proud to be certified as a Great Place to Work® for the 10th time! We invest in advanced tools and professional development to empower our teams.
What do we offer?
- A fun and friendly team environment
- Hybrid work arrangements supporting flexibility
- Time shifting during working hours
- Additional purchased leave
- Competitive salary
- Mentoring from senior team members
- An opportunity to learn and grow your career in a highly desired building sector
- Opportunity to work with a highly talented, collaborative team
The opportunity with us as a Project Administrator
We are looking for an organised Project Administrator to support our architectural team with project documentation throughout the design and delivery phases. You will assist with maintaining accurate project records, coordinating document submissions and supporting architects with day-to-day project administration.
You will be:
- Supporting architects and designers by organising and maintaining projects and design documentation.
- Maintaining project documents registers and accurate records for drawings, specifications, reports, correspondence, RFIs and other project information.
- Uploading, distributing, tracking and filing drawings and documents using digital document management platforms.
- Assisting with document naming, revision control, filing standards and ensuring current documentation is in circulation.
- Preparing document transmittals and supporting the timely distribution of information to internal teams, consultants and clients.
- Assisting with the preparation and compilation of tender documents.
- Coordinating document submissions for planning, building approvals and client milestones.
- Supporting the secure storage, retrieval and archiving of hard-copy and digital project files.
We’re looking for someone who has:
- Experience in a similar project administration or document control role within engineering or construction.
- Strong organisational and time-management skills.
- A high level of accuracy and attention to detail.
- Excellent written and verbal communication skills.
- Competency with Microsoft Office, including Excel, Word and Outlook, and PDF mark-up tools.
- The ability to support multiple projects and contribute to timely project delivery.
- Familiarity with document management systems such as Aconex, Procore, TeamBinder, BIM 360 or SharePoint.
- Exposure to ISO 9001 or internal quality assurance systems.
As part of Woolpert you will also have access to the following benefits:
- Woolpert’s Principal Program gives employees the opportunity to become company stakeholders and share in the company’s growth and success.
- Employees receive automatic Salary Continuance Insurance provided by Woolpert.
- Novated leasing and salary sacrifice options are available to help employees make the most of their income.
- Discounted corporate health insurance through Bupa.
We value diversity and inclusion at Woolpert and are committed to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from First Nations peoples.
This is a full-time, hybrid role and requires full working rights in Australia. Only shortlisted candidates will be contacted.
If you believe you might be a good fit, click on the APPLY NOW button to submit your application.
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Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/
Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.
Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter
To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.
Skills Required
- Experience in a similar project administration or document control role
- Strong organisational and time-management skills
- High level of accuracy and attention to detail
- Excellent written and verbal communication skills
- Competency with Microsoft Office, including Excel, Word, and Outlook, and PDF markup tools
- Ability to support multiple projects and contribute to timely project delivery
- Familiarity with document management systems such as Aconex, Procore, TeamBinder, BIM 360, or SharePoint
- Exposure to ISO 9001 or internal quality assurance systems
- Full working rights in Australia
What We Do
Woolpert is the premier architecture, engineering, geospatial (AEG) and strategic consulting firm, with a vision to become one of the best companies in the world. We innovate within and across markets to effectively serve public, private and government clients worldwide. Woolpert is an ENR Top 150 Global Design Firm, recently earned its sixth-straight Great Place to Work certification, and actively nurtures a culture of growth, inclusion, diversity and respect. Founded in 1911 in Dayton, Ohio, Woolpert has been America’s fastest-growing AEG firm since 2015. The firm has more than 1,600 employees and 60 offices on four continents. For more, visit woolpert.com.
