The Role
Provide administrative support to Project Managers on multifamily construction projects: maintain project directories and drawing logs, prepare subcontracts/work orders, assist with budget and invoice entry, process RFIs and change orders in Procore, manage lien waivers and billing documentation, schedule meetings and record minutes, and support ERP sync and submittal workflows.
Summary Generated by Built In
Metropolitan Companies is looking for a Project Administrator to join our growing team! The Project Administrator is a multi-faceted position that will provide administrative support to the Project Managers for multifamily apartment projects as part of our Haverford Square by Metropolitan division. The person in this role oversees a wide array of administrative tasks that help ensure a project moves forward in a timely, organized, and efficient manner. This role will be based out of our Philadelphia, PA office.
If you want to join a growing company, then this is the role for you!
If you want to join a growing company, then this is the role for you!
Key Responsibilities
Responsibilities:
- Maintain project directory and distribution lists, communicate with trade partners
- Prepare subcontracts and work orders; request lien waivers
- Assist with project budget maintenance
- Enter and review trade partner invoices with Project Manager guidance and sync with ERP when required
- Assist in maintaining accurate documentation for billing and lien waivers.
- Assist Project Manager with processing RFI submittals and COs as directed by Project Manager through Procore.
- Assist with submittal process and workflows
- Schedule and prepare for meetings; record and distribute meeting minutes.
- Maintain drawing log and distribute drawings
- Assist in maintaining weekly schedule distribution for the projects as directed by the Project Manager
- Perform other duties as assigned and required
Skills, Knowledge and Expertise
Competencies:
- Possess great organizational skills
- Takes initiative to help the team complete tasks
- Excellent time management skills
- Ability to multi-task, prioritize and work under pressure in a team-oriented, fast-paced environment
- Exceptional verbal and written communication skills
Requirements:
- High School Diploma or GED
- Construction experience strongly preferred
- Basic computer skills (Microsoft 365, DocuSign, Adobe)
- Valid Driver's License and reliable transpiration are required
Preferred:
- Previous experience in an administrative or project based role in is helpful
- Basic knowledge of construction industry and terminology
- Familiarity with construction management software packages
Benefits
- Medical/Dental/Vision Insurance
- Voluntary Benefits (Life Insurance, Short-term & Long-term Disability)
- Health Savings Account (HSA)
- 401k
- Holiday Pay
- Paid Time Off
- Bonus Program
- Employee Referral Program
About
At its inception over 35 years ago, Metropolitan Management Group began on the principle of an honest handshake. Today, that handshake represents the strong relationships we have built with our team members. It is due to their complete efforts and commitment to our company that has made us a successful leader in the Real Estate Industry.Over the years, we have grown into Metropolitan Companies, and our culture emanates an entrepreneurial spirit, respect, and responsibility. We have firmly committed to support these aspects of our team members careers, both professionally and personally. While these core elements reflect our strong standards, they also create and promote a positive work environment.
Skills Required
- High School Diploma or GED
- Construction experience
- Basic computer skills (Microsoft 365, DocuSign, Adobe)
- Valid Driver's License and reliable transportation
- Excellent verbal and written communication skills
- Strong organizational, time management, and multi-tasking abilities
- Previous administrative or project-based role experience
- Basic knowledge of construction industry and terminology
- Familiarity with construction management software packages (e.g., Procore)
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The Company
What We Do
Metropolitan Management Group is a property management firm specializing in apartment homes, building, and land development, focused on creating communities that offer comfort, convenience, and care.
