Project Administrator

Description

We are seeking a dynamic and detail-oriented Project Administrator to join our team in Mirabel. In this role, you will play a key part in supporting contract and financial activities, directly contributing to the performance and success of our programs.

Duties & Responsibilities

• Support contract administration and financial activities to contribute to program performance and delivery.
• Collaborate with Project Managers and cross-functional teams to support budget management, billing, and financial tracking.
• Prepare proformas, budgets, and support monthly financial reporting and updates.
• Manage billing processes, including credit notes and expense validation (e.g., travel expenses).
• Create, track, and maintain purchase orders.
• Monitor project milestones and accounts receivable to ensure timely follow-up.
• Maintain and update management tools, including the Project Index.
• Contribute to annual operating plan (AOP) development and monthly financial updates.
• Participate in proposal development and financial planning activities.
• Prepare reports, including Canadian content reporting, as required.
• Perform Oracle R12 reconciliations and support data integrity across systems.
• Manage multiple priorities effectively in a dynamic and fast-paced environment.

Minimum Qualifications

• Minimum of 2 years of relevant experience in project administration, finance, or a related field.
• College diploma (DEC) in Accounting, Administration, or a related discipline.
• Advanced proficiency in Microsoft Excel and strong working knowledge of MS Office tools.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Effective communication and teamwork skills.
• Proven ability to work autonomously and solve problems proactively.
• Bilingual in French and English (spoken and written)

Preferred Qualifications

• Experience with Oracle R12 or similar ERP systems.
• Experience in budget planning, forecasting, or financial reporting.
• Experience supporting proposal development or contract administration.
• Familiarity with project financial tracking tools or systems.

Benefits

We’ve designed flexible policies to promote well-being and growth, based on role-specific eligibility and requirements:

• Company benefits plan
• Pension plan
• Employee stock purchase plan
• Career development opportunities within a global organization
• Hybrid work model
• Flexible work schedules
• Comprehensive health and wellness programs

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are available—contact your recruiter or email [email protected] if needed.

Privacy Statement | CAE

As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.