Project Administrator

The Project Administrator provides critical operational and administrative support to project teams, ensuring efficient coordination of project documentation, reporting, procurement tracking, and change management processes. This role partners closely with Project Engineers (PEs), Project Managers (PMs), vendors, and cross-functional stakeholders to maintain organization, accuracy, and timely execution across all project activities.

DUTIES

1. Generate and maintain the biweekly purchasing report, ensuring accuracy and timely updates
2. Coordinate and compile internal and external project status reports
3. Support PEs and PMs in assembling vendor technical and commercial proposal packages
4. Manage and track Request for Information (RFI) logs and change management logs
5. Prepare, assemble, and process change orders in collaboration with PMs
6. Coordinate spare parts logistics, working with both internal teams and external vendors
7. Provide administrative and coordination support to the Base Electron Logistics Lead
8. Manage Operations & Maintenance (O&M) and training materials, including obtaining, organizing, and distributing documentation
9. Maintain structured project documentation and ensure version control compliance
10. Facilitate effective communication between project stakeholders

QUALIFICATIONS

1. Associate’s or Bachelor’s degree in Business Administration, Project Management, or related field (or equivalent experience)
2. 3 - 7 years of experience in a project coordination or administrative role
3. Strong organizational skills with the ability to manage multiple priorities simultaneously
4. High attention to detail and accuracy
5. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
6. Experience working with project tracking tools or ERP systems preferred
7. Strong written and verbal communication skills
8. Experience in engineering, construction, manufacturing, or logistics environments
9. Familiarity with procurement processes and vendor coordination
10. Exposure to project lifecycle documentation and reporting