The Role
The Project Administrator II manages custom-engineered equipment orders, coordinating between customers and internal teams, ensuring timely project execution, and maintaining customer communication.
Summary Generated by Built In
About the Role
We are seeking a detail-oriented Project Administrator II to manage custom-engineered equipment orders from contract initiation through delivery. This role serves as a central coordinator between customers and internal teams, ensuring projects are executed on time, within scope, and in alignment with contractual requirements.
You will play a critical role in driving customer satisfaction, maintaining clear communication, and supporting successful project execution across engineering, manufacturing, and testing.
Key Responsibilities
Project & Contract Management
Education & Experience
You’ll be part of a collaborative environment focused on delivering high-quality engineered solutions. This role offers the opportunity to work cross-functionally, engage directly with customers, and contribute to impactful projects from start to finish.
We are seeking a detail-oriented Project Administrator II to manage custom-engineered equipment orders from contract initiation through delivery. This role serves as a central coordinator between customers and internal teams, ensuring projects are executed on time, within scope, and in alignment with contractual requirements.
You will play a critical role in driving customer satisfaction, maintaining clear communication, and supporting successful project execution across engineering, manufacturing, and testing.
Key Responsibilities
Project & Contract Management
- Review, organize, and coordinate all contractual documentation required for order entry and project kickoff
- Ensure accurate entry of project details including specifications, shipping terms, warranty, and scheduling requirements
- Determine appropriate manufacturing location (internal or external)
- Collaborate with Engineering, Planning, Purchasing, Manufacturing, Quality, and Sales teams
- Lead and participate in internal and external project meetings
- Coordinate design reviews and approvals with customers
- Serve as the primary point of contact for customers throughout the project lifecycle
- Provide regular updates on project status, schedules, and deliverables
- Host customer visits, inspections, and testing activities
- Evaluate customer change requests against contractual scope
- Coordinate internal review of changes and assess impact on cost and schedule
- Negotiate scope, pricing, and lead-time adjustments with customers
- Issue and manage formal change notices
- Develop and maintain detailed project schedules and job tracking tools
- Coordinate order release to manufacturing upon design approval
- Monitor progress and proactively address risks to timelines or deliverables
- Support purchasing processes for both internal and external builds
- Coordinate customer-supplied materials and ensure proper documentation
- Confirm shipping requirements and coordinate on-time delivery
Education & Experience
- Bachelor’s degree in engineering, Business, or related field preferred
- 5+ years of experience in project coordination, contracts administration, or manufacturing environment preferred
- Strong organizational and project management skills
- Excellent communication and stakeholder coordination abilities
- Ability to read and interpret technical documents and contracts
- Problem-solving mindset with strong attention to detail
- Ability to manage multiple projects and priorities simultaneously
- Frequent interaction with internal teams and external customers
- Regular attendance and participation in meetings is essential
- Adherence to company policies, safety standards, and quality systems (ISO 9001)
You’ll be part of a collaborative environment focused on delivering high-quality engineered solutions. This role offers the opportunity to work cross-functionally, engage directly with customers, and contribute to impactful projects from start to finish.
Skills Required
- Bachelor's degree in engineering, Business, or related field
- 5+ years of experience in project coordination, contracts administration, or manufacturing environment
- Strong organizational and project management skills
- Excellent communication and stakeholder coordination abilities
- Ability to read and interpret technical documents and contracts
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The Company
What We Do
TWMC is a leading manufacturer of electric motors and generators, with a broad selection ranging from ¼ HP to 100,000 HP. The company also manufactures and supplies motor controls and renewal motor parts, and offers engineering services and large motor repairs. Headquartered in Round Rock, Texas, TECO-Westinghouse serves the petrochemical, electric utility, pulp and paper, water, mining, and metals industries in applications that include pumps, fans, compressors, wound rotor generators for conveyors, rolling mills, grinders, and crushers. For employment opportunities email HR at [email protected]
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