Project Administrator - Equipment

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Learn about our benefits designed for you to Thrive at work and at home. 

We boldly go.

Where is the work:

Job Summary:

Trane has a new exciting opportunity to join our organization as a Project Administrator in our Maitland, FL commercial sales office.    

Under direct supervision, this position is responsible for routine project documentation, material procurement, job costing, status monitoring, invoicing, and administrative closeout of each project. This position is required to closely interact with Project Managers, Account Managers and other assigned project staff to ensure the timely completion of each project.  Must have great communication skills, organizational skills, follow up and strong ability to multitask on different tasks and computer systems. 

Responsibilities:

• Follow establish standard work and processes, utilizing several enterprise systems.

• Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.

• Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.

• Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.

• Coordinate with project team members for accurate and timely recording of project financials including forecasting assistance, vendor invoices, utilizing project reports, etc.

• Reviews billing backlog and coordinates/communicates with internal and external stakeholders as necessary to resolve obstacles.

• Assist in keeping AR up to date and resolving billing or tax disputes.

• Responsible for general administrative functions to support the equipment fulfillment process.

• Work collaboratively with PM on resolving forecasting, under/over billings and other financial issues within projects. Responsible for processing cases in case management.

Qualifications:

• High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience.

• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.

• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.

• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.

• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.

• Construction law and regulation knowledge is an asset.

• Familiarity with the operation of HVAC Systems preferred not required.

• Flexibility to work overtime/ weekends, as required.

Annual Base Salary Range or Hourly Base Pay Range:

Compensation Type:

Incentive Eligible:

Sales Commission Eligible:

Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience,  travel requirements, and union designation.   Our compensation range is generally based on the national average for the country.  Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive at work and at home:

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer:  Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations.

Safety Sensitive Role:

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.