Project Administrative Assistant

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

• Assists in administering a division's service agreements and various municipality maintenance agreements; maintains terms and conditions; develops and revises scope of work; sits on the division's selection committee and recommends award of agreements; amends and executes fee schedules; negotiates costs; prepares, monitors and executes amendments and extensions.
•  Draft, revises and reviews board agenda items for a District division or department; prepares and provides monthly notification reports and ad hoc queries; prepares, routes and distributes agenda checklists; researches and provides agenda information.
• Manages critical timelines and workflow necessary for meeting division financial deadlines,
• Coordinates the purchase of goods, equipment and services for a division and processes payments to vendors and service providers; 
• Acts as system administrator for the Port's budget preparation system; works with Oracle database administrator to ensure the database has ample capacity and controls for proper operation; 
• Prepares technical worksheets, tables and computations; establishes and maintains databases of information to track budget expenditures and similar matters
• Creates, monitors approval status tracking and updates requisitions in SAP. Generates and provides various reports from SAP for professional services agreements and contracts including but not limited to balances, validity dates, expense rates and expiration.

• Graduation from high school or G.E.D. equivalent 
• Five years of related experience
• Current, valid California Class C driver's license

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP,  401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.  We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $65,000 - $97,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

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