Key Responsibilities
- Coordinate and facilitate meeting scheduling, logistics, and setup.
- Attend meetings, take detailed notes, and distribute meeting minutes to stakeholders.
- Assist with network approvals and administrative processes.
- Plan and coordinate events, including:
- Internal team-building events (quarterly)
- Additional meetings/events as needed
- Serve as a Concur delegate to:
- Arrange travel
- Submit travel authorization forms
- Process expense reports
- Provide onboarding support for new hires:
- Maintain onboarding checklists and materials
- Order equipment and supplies for new employees
- Communicate first-day expectations (parking, logistics, etc.)
- Escort new hires for badge access, laptops, and site orientation
- Ensure required training is scheduled and reflected in Learning Plans
- Maintain and manage office supply inventory and storage
- Order office supplies, equipment, and team-related materials
- Support procurement activities through Ariba (ordering goods and services)
- Provide general administrative support and perform additional duties as assigned
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent communication and interpersonal skills
- Strong organizational skills with attention to detail
- Ability to manage multiple tasks and priorities efficiently
- Minimum 2+ years of experience in an administrative support role
- Experience with Concur (travel and expense management)
- Experience with Ariba (procurement systems)
- Experience coordinating events and team activities
Skills Required
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent communication and interpersonal skills
- Strong organizational skills with attention to detail
- Ability to manage multiple tasks and priorities efficiently
- 2+ years of experience in an administrative support role
- Experience with Concur (travel and expense management)
- Experience with Ariba (procurement systems)
- Experience coordinating events and team activities
What We Do
MENTOR Technical Group is a team of highly educated, superior trained, and dedicated professionals with expertise and experience to provide a complete portfolio of technical support and solutions for the FDA-regulated industry. MENTOR Technical Group delivers solutions with a flexible cost-effective approach to meet your company’s needs. Our purpose is to help you bridge the gap between your business strategies and results, by balancing three major aspects: People, Regulatory and Compliance, and Technology. MENTOR Technical Group’s objective is to deliver reliable tailored solutions—from consultation to becoming part of your staff. This proximity helps us develop customized frameworks to help you unlock the hidden value in your plants, facilities, equipment, and staff, while optimally integrating resources, regulations, and technology. MENTOR Technical Group’s commitment begins by getting involved from the conceptual phase up to the implementation phase of your projects. Our management staff has unparalleled experience in both the operating and consulting industries. We have over 200 technical staff members, which allows for efficient project execution. At MENTOR Technical Group, we deliver on our commitments—every time, on time. Our enthusiastic highly skilled workforce consistently meets or exceeds client expectations. We don’t just perform for our clients; we work with integrity. Our professional staff takes pride in their work and acts with a sense of ownership.
