Louisiana Bridge Builders (“LBB”) is designing and building the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana (USA) for the Louisiana Department of Transportation and Development (LADOTD). LBB will also be responsible for the reconstruction of interstate highway, various structures, ramps, and approaches for a 5.5 mile stretch between I-210 West End and Ryan Street.
Louisiana Bridge Builders offers a competitive salary, relocation assistance where relocation is required and approved, medical, dental, vision, life, short- and long-term disability, paid holidays, vacation, and sick time, and more.
Louisiana Bridge Builders is an equal opportunity employer.
Position Purpose/SummaryThe Project Administrative Assistant is committed to supporting Louisiana Bridge Builders by providing administrative, technical writing, documentation, and document control support for the Safety, Environmental, and Quality departments.
This position is responsible for maintaining critical project records, coordinating departmental communications, preparing technical and regulatory documentation, and ensuring all safety, environmental, and quality records are accurate, current, compliant, and readily accessible. The role contributes to regulatory compliance, project success, and the efficient operation of project and office functions.
LocationThis position is based in Westlake, LA and located in our Project Site Offices.
Primary Duties & Responsibilities- Provide administrative support to Safety, Environmental, and Quality personnel, including scheduling meetings, preparing correspondence, maintaining calendars, and organizing departmental records.
- Maintain electronic and hard-copy document control systems in accordance with company procedures, client requirements, and regulatory standards.
- Assist with the preparation, formatting, editing, and issuance of technical reports, procedures, plans, audits, inspections, presentations, and regulatory submissions.
- Review documents for formatting consistency, completeness, grammar, and adherence to company standards.
- Compile and maintain project records including training documentation, certifications, inspection reports, incident reports, corrective actions, permits, quality records, environmental compliance documentation, and audit files.
- Assist with maintaining contractor and employee compliance documentation.
- Coordinate document distribution and ensure personnel have access to current revisions of procedures, forms, specifications, and project requirements.
- Support internal and external audits by gathering documentation and maintaining audit records.
- Perform general office and clerical duties as needed.
- Performing all other duties and responsibilities as assigned.
- Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, vendors, etc.
- Strong organizational skills and attention to detail with the ability to manage multiple priorities and deadlines.
- Experience utilizing document management platforms and electronic filing systems.
- Ability to prepare, edit, proofread, and format technical, regulatory, and compliance-related documentation.
- Strong analytical and problem-solving skills with the ability to identify discrepancies in documentation and records.
- Ability to learn and adapt to changing software systems, project requirements, and compliance standards.
- Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite) which includes having proficient computer skills and the ability to adapt and learn as programs and processes change.
- Ability to work as a team member and exert initiative to work independently to reach a goal.
- Ability to embrace change in the workplace while encouraging others to seek innovative approaches.
- Ability to function effectively as a team player and collaborator.
- Ability to work a flexible work schedule, additional and/or different hours, including but not limited to nights, weekends, and/or holidays, as needed, to best serve the business operations.
- Ability to interact professionally with both office and field personnel in a dynamic project environment.
At a minimum, the Project Administrative Assistant must have a high school diploma or equivalent and 3+ years of administrative, document control, technical writing or related experience. Experience supporting safety, environmental, quality, construction, engineering, or industrial operations is preferred. Must be comfortable working in a project site office environment supporting active construction operations.
Physical DemandsSelect one the following for the each of the items listed below:
- N (Not Applicable) – Activity is not applicable to this occupation.
- O (Occasionally) – Occupation requires this activity up to 33% of the time or 0 – 2.5+ hours/day.
- F (Frequently) – Occupation requires this activity from 33%–66% of the time or 2.5–5.5+ hours/day.
- C (Constantly) – Occupation requires this activity more than 66% of the time or 5.5+ hours/day.
The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Supervisors may assign additional functions and requirements, as deemed appropriate. This job description does not constitute an employment contract, implied, or otherwise. Employment is “at-will,” and either the employee or the Company can end the employment relationship at any time, for any reason, or for no reason at all. The Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.
Louisiana Bridge Builders is an equal opportunity employer.
Skills Required
- High school diploma or equivalent
- At least 3 years of administrative, document control, technical writing, or related experience
- Experience using document management platforms and electronic filing systems
- Ability to prepare, edit, proofread, and format technical, regulatory, and compliance documentation
- Proficient computer skills, including Microsoft Office Suite
- Ability to work in a project site office supporting active construction operations
- Experience supporting safety, environmental, quality, construction, engineering, or industrial operations
What We Do
Louisiana Bridge Builders (“LBB”) is designing and building the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana (USA) for the Louisiana Department of Transportation and Development (LADOTD). LBB will also be responsible for the 5.5 miles of reconstruction of interstate highway, various structures, ramps, and approaches between I-210 West End and Ryan Street. LBB will implement a ‘free flow’ toll and remove the existing bridge. The new infrastructure will be built with environmentally friendly construction techniques to minimize the impact on the Lake Charles area. The bridge, which is part of the I-10 interstate highway and is the largest project in the history of the LADOTD, will replace the 70-year-old existing crossing, dramatically increase capacity, reduce congestion, improve travel times, and increase safety for Louisiana, the wider national interstate highway network, and the 70,000+ cars and trucks that use it daily. The final design, intended to preserve and recognize the heritage of the historic bridge, will be determined in cooperation with the LADOTD and the local community.
