.jpg)
DNI is seeking a Project Administrative Assistant to provide organized, reliable administrative and document-management support to the Department of the Interior’s Interior Business Center, Financial Management Directorate, Contracting Officer Representative Services Branch.
The assistant will help COR Services staff maintain complete and accessible award files, manage repositories and shared drives, support meetings, monitor communications, and conduct administrative completeness checks for performer reports across a portfolio of approximately 375 contracts, Other Transaction Agreements, and Cooperative Agreements.
Key responsibilities- Organize, upload, and catalog award-file documents.
- Maintain document repositories, shared drives, and orderly award-file records.
- Draft meeting minutes and maintain agendas.
- Track documentation requirements and recurring submissions.
- Conduct administrative completeness checks of performer reports.
- Monitor COR Services inboxes and Teams channels for time-sensitive items.
- Maintain calendars, action-item records, and administrative tracking information.
- Support report consolidation, meeting preparation, and routine administrative pre-review of performer submissions.
- Send reminders to COR Services staff for required actions and upcoming deadlines.
- Support continuous award-file updates based on performer submissions.
- Support routine, non-directional coordination with award performers, vendors, and other external stakeholders as assigned.
- Protect government information, data, and equipment and follow applicable security, privacy, records, and information-handling requirements.
RequirementsMinimum qualifications
- At least 2 years of experience in administrative or program support.
- Experience using document-management and tracking systems.
- Strong organization, accuracy, written communication, discretion, and follow-through.
- Active Public Trust or ability to receive a Public Trust Clearance
- Familiarity with federal acquisition or federal assistance processes.
- Experience organizing award or contract files and maintaining shared repositories.
- Experience monitoring inboxes or Teams channels, preparing meeting materials, maintaining agendas, drafting minutes, or reviewing submissions for completeness.
- Experience supporting a government, regulated, compliance-focused, or deadline-driven environment.
- Complete routine actions within one business day unless otherwise stated.
- Issue deadline and deliverable reminders at least five business days before due dates.
- Monitor COR Services inboxes and Teams channels daily.
- Support continuous award-file updates based on performer submissions.
- Support weekly deliverable and milestone tracking and monthly or as-requested summary reporting.
- Maintain award-file documentation that meets completeness requirements at first submission.
- Escalate urgent matters to COR Services leadership within two business hours.
Benefits
Benefits Include:
- Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
- Matching 401K
- Short- and Long-Term Disability
- Pet Insurance
- Professional Development/Education Reimbursement
- Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Salary Compensation: $50,000-60,000
Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans
Skills Required
- At least 2 years of experience in administrative or program support
- Experience using document-management and tracking systems
- Strong organization, accuracy, written communication, discretion, and follow-through
- Active Public Trust or ability to receive a Public Trust Clearance
- Familiarity with federal acquisition or federal assistance processes
- Experience organizing award or contract files and maintaining shared repositories
- Experience monitoring inboxes or Teams channels, preparing meeting materials, maintaining agendas, drafting minutes, or reviewing submissions for completeness
- Experience supporting a government, regulated, compliance-focused, or deadline-driven environment
What We Do
DNI (Delaware Nation Industries) is the parent organization for all Information Technology focused businesses owned by the Delaware Nation. Founded in 2014 DNI was created to support the rapid growth of the tribe’s first 8(a) technology firm, Indigenous Technologies, LLC. In 2011 Indigenous Technologies began several teaming partnerships with CSI, LLC. and was awarded 4 prime contracts with federal customers as a result of this arrangement. This partnership continued through the Fall of 2014 when DNI purchased CSI adding its capabilities and past performance to the growing Tribal IT Services division. As a result of this strategic acquisition by the Delaware Nation, CSI became the second Tribally owned technology focused LLC in the Delaware Nation portfolio. The third company under DNI operations is CreativeIT, LLC. CreativeIT is being built with an eye to the future and is focused on developing core competencies which supplement the strong capabilities of its sister organizations. DNI continues to build a strong team of companies, providing an all-inclusive suite of Information Technology services and capabilities to our clients.
