Project Administration Manager, RHSC

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PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges.

The Reproductive Health Supplies Coalition (RHSC) is a global partnership of more than 560 public, private, and non-governmental organizations dedicated to ensuring that all people in low- and middle-income countries can choose, obtain, and use affordable, high-quality supplies and related services to ensure their better reproductive health. Our global Secretariat is staffed and managed by PATH, which works to accelerate health equity by bringing together global partners to solve the world’s most pressing health challenges.

The RHSC is currently recruiting a Project Administrator Officer who will work closely with the Director of Finance and Operations on overall project management, coordination, fundraising, and implementation, and will serve as a liaison to PATH's accounting, contracting, information systems, donor reporting, and human resource departments. Specific responsibilities include:

Responsibilities:

• Manage contractual, financial, and administrative aspects of project portfolio, including budget development, contract negotiation and monitoring, and fund allocation.
• Ensure compliance with PATH policies, requirements and standards as well as donor requirements.
• Monitor budgets, develop and implement financial tracking systems, and conduct financial analyses.
• Assist in preparation of financial reports and analysis.
• Review, analyze and negotiate subrecipient project budgets.
• Prepare reporting and payment schedules for subrecipient budgets.
• Negotiate appropriate financial terms with subrecipients.
• Coordinate and write reports, work plans, and scopes of work.
• Act as people manager for RHSC program assistants (direct report onboarding, growth and feedback, and compliance)
• Assist in the development of proposals, especially cost proposals, and coordinate technical proposal development efforts.
• Support proposals and financial reports to donors.
• Serve as back-up to the Director of Finance & Operations, project managers, and other team members on programmatic issues/activities.
• Perform other tasks as assigned and in alignment with team priorities.
• Participate in project administrators’ US-based community of practice

Required Skills and Experience:

• Bachelor's degree, plus at least 8 years of experience in an administrative management function, including financial management and budget development required, or equivalent combination of education and experience. A minimum of three years of management or supervisory experience.
• Demonstrated and proven financial management and budgeting skills.
• Proven ability for financial analysis and long-range budget planning with multiple scenarios.
• Proven experience in people management; performance management, talent management, giving constructive feedback and setting expectations that align with RHSC, amongst other people management duties.
• Experience with non-profit administration preferred.
• International work or study experience preferred.
• Team-focused with the ability to interact with diverse colleagues and facilitate strong working relationships; adept at working closely with others over geographical distance.
• Skilled at creating structure and driving toward goals within an ambiguous environment.
• Excellent written and oral communication skills in English; diplomacy in communicating with a broad and diverse audience.
• Proficiency with MS Office software particularly Excel and Word.
• Effective project management skills including experience with project management tools and coordination systems. Experience with Smartsheet preferred.
• Excellent organizational skills and able to work independently with minimal supervision.
• Demonstrated ability to work well in team environment with program and technical staff.
• High-level of attention to detail
• Ability to travel internationally
• Cover letter required
• Must have legal authorization to work in the United States.

Location: Washington, DC, United States preferred but open to other US locations

PATH is a diverse nonprofit organization that creates a culture of collaboration and partnership. Learn more about the impact you can make globally here.

We offer our employees a competitive salary and generous benefits. For candidates based in the U.S., the annual salary range for this position is $120,000 - $160,000. The final salary is based on a variety of objective factors.

PATH provides a comprehensive benefit package that includes 15 vacation, 10 holiday, 2 personal and 12 sick days per year; medical and dental plans; life insurance; disability and retirement benefits. For more details click here.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment.

PATH does not discriminate based on race, color, religion, caste, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.