Project Admin

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In 2012, PME Inc. joined the EllisDon group of companies and currently functions as a self-performing, heavy civil contractor. PME offers a comprehensive range of services, such as Earthworks and Undergrounds, Pipeline, and Railways, and is committed to upholding EllisDon's values of integrity, mutual respect, safety, and quality.
PME Inc. champions a zero-harm culture, prioritizing safety and environmental responsibility. They exceed regulatory requirements and have a Responsive Modified Work Program to ensure workplace safety.
They value diversity and inclusion, understanding that different perspectives lead to innovation. We are committed to sustainable and equitable relationships with Indigenous communities, focusing on mutual respect and transparent communication.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You as a Project Administrator will: 

• Answer and direct incoming calls in a prompt, professional and courteous manner
• Book and coordinate meetings and create and distribute meeting minutes
• Manage incoming and outgoing mail, resource room schedules, various Excel spreadsheets and training materials
• Ensure that employee and equipment time is recorded and entered
• Create documentation such as client reports, presentations and proposals as required
• Receive and validate invoices, assist with accounts payable viewing/coding and approvals
• Liaise with subtrades and project personnel towards ensuring project pre-requisites are in place
• Manage and track jobsite attendance and coordinate personnel data-tracking protocols
• Ensure project and personnel data is compiled, tracked and updated accurately 
• Perform document controller responsibilities

Is this the right role for you? 

• You have 2-4 years of administrative experience
• A diploma or post-secondary in Administration or Accounting would be considered an asset
• You have a strong focus on customer service with a pleasant phone manner
• You have the ability to quickly develop working relationships with a broad range of individuals, both internally and externally
• Excellent verbal and written communication skills and the ability to maintain a professional demeanor at all times with fellow employees, clients, service providers and suppliers

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.
Go ahead and be yourself. We'll pay you for it!
We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.
Accommodation for Applicants with disabilities will be made during the recruitment process when requested.
We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.