Project Accountant

Key Responsibilities

1. Project Financial Management

• Prepare, maintain, and review job cost reports for projects, ensuring accuracy and completeness.
• Track labor, materials, equipment, subcontractor costs, and overhead allocation to specific projects (if required).
• Monitor project budgets vs. actuals; identify variances and escalate issues to management:
• Confirm all milestones are fully completed with Project managers
• Prepare and Submit Owner draw Package
• Ensure owner disbursements align with completed milestones by reviewing all draw requests and disbursement activity for accuracy and compliance
• Verify compliance with financial and contractual regulations
• Assist in developing and maintaining cost-to-complete estimates throughout project lifecycle.
• Ensure proper classification and coding of all project transactions.

2. Billing & Revenue Recognition

• Prepare project billings in accordance with contract terms (progress billing, milestone billing, retainage).
• Review and reconcile contracts, change orders, and approved extras prior to billing.
• Coordinate with project managers and estimators to confirm milestone completion and billing accuracy.
• Recognize revenue based on percentage of completion or other acceptable methods following accounting standards.

3. Accounts Receivable & Collections

• Monitor accounts receivable related to project invoices; follow up on past-due balances:
• • Track and collect receivables to ensure timely cash inflow and accurately post and verify all customer payments
  • Work with project managers and clients to resolve billing disputes:
  • • Reconcile the AR ledger, resolve discrepancies
    • Review aging to identify overdue accounts, drive collection efforts, and coordinate with accounting manager on receivable status and collection strategies
    • Process all AR transactions and approve necessary adjustments or write‑offs 
    • Ensure timely submission of lien waivers and conditional releases as required

    4. Accounts Payable & Cash Disbursements

    • Review project vendor and subcontractor invoices for accuracy, completeness, and proper coding
    • Assist with approval workflow and ensure timely payment while managing project cash flow
    • Prepare and process subcontractor lien waivers and compliance documentation
    • Reconcile subcontractor and supplier balances as needed
    • Reconcile AP balances to vendor statements after month‑end

    5. Reporting & Analysis

    • Produce timely and accurate project financial reports (weekly and monthly) for internal stakeholders
    • Provide forecasts of project costs and profit margins, flagging risks or opportunities
    • Assist in preparation of monthly financial packages including variance analysis for management
    • Support executive team with ad-hoc financial analysis and scenario modeling

Requirements

• 5+ years of accounting experience within the construction industry
• Thorough knowledge of QuickBooks Online
• AIA Billing Expertise: Proficiency in preparing and managing AIA G702 and G703 progress billings, including schedule of values maintenance.
• Lien Waiver Management: Experience managing conditional and unconditional lien waivers for subcontractors and vendors.
• Job Costing: Ability to allocate and track direct labor, materials, and equipment costs against specific project codes.
• WIP Reporting: Experience generating and interpreting Work-In-Progress (WIP) reports to assess project over/under billings.