Project Accountant

Your Role

We are searching for a Project Accountant with a successful track record of working with Project Managers to provide regional support. We are looking for someone who is passionate about their work, fosters our team spirit, and wants to join a highly creative, collaborative team.

What You Will Do

Responsible for overall timely and accurate invoicing, including:

• Review and preparation of draft invoices to distribute to Project Managers (review contracts, consultants, purchase orders, back-up requirements, etc.)

• Meet with PMs to review draft invoices and discuss project status

• Provide unposted labor detail reports to PMs and make necessary transfers

• Review reimbursable and direct expenses billed to projects

• Attend Project Manager meetings (project start-up)

• Maintain budgets (accurate accounting of project costs vs. project billings)

• Responsible for following project close-out guidelines

• Update invoice tracking spreadsheet

• Review AR ledger to ensure invoice accounts were properly booked

• Manage and maintain deferred revenue

• Lead and participate on monthly Project Accountant’s conference call

Consultant Management

• Reconciliation of consultant expense accounts

• Reviews subconsultant contracts and completes fee allocation in Deltek Vision

• Track consultant fees against consultant expenses and reimbursables

• Reviews consultant invoice with PM for approval, and enters consultant invoice with correct GL code

• Ensure consultant invoices are processed accurately and timely

• Reconcile consultant revenue accrual/recognition

• Provide consultants and Project Managers with timely updates regarding consultant’s payment status and other consultant fee inquires

Collections

• Review aged AR report daily

• Follow-up with PMs and/or clients regarding open invoices (over 30-days, short payment, and duplicate payment)

• Provide invoice copies to client and/or PMs

• Research payment discrepancies and stay abreast on AR issues

Project Maintenance

• Conduct monthly audits to ensure project financials are accurately stated in accounting system

• Maintains updated project information in Deltek Vision (compensation and contract)

• Create spreadsheets to track consultants and other billing fees

• Maintain accurate filing system

• Ensure work authorization/contracts are filed in network folder

• Review project pipeline data, and ensure information is accurate and consistent with staffing and revenue plan

Your Qualifications

• 5+ years of experience in accounting/finance (A/E or PSF industry experience required)

• Advanced knowledge of software systems, including Deltek Vision/Advantage/Costpoint and Excel (strongly preferred)

• Strong interpersonal skills with the ability to engage different personality types

• Works well in a fast-paced environment with multiple tasks, priorities, and deadlines

• Good written and verbal communication skills

• Must demonstrate a high level of accuracy and consistent work performance

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions and hackathons, to “Well-being Week,” our offices reflect our teams’ diverse interests.
We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays and paid time off. We also offer a 401k, profit sharing, employee stock ownership and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses, and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.