Project Accountant

This position combines administrative oversight with timekeeping duties to help the project run smoothly.

Key Responsibilities:

Office Management:

• Coordinate daily administrative operations at the site.
• Serve as liaison between field crews, subcontractors, vendors, and upper management.
• Maintain project documentation, safety and training records.
• Manage office inventory, order supplies, and oversee equipment rentals.
• Assist with onboarding new hires and maintaining personnel files.
• Assist and coordinate procurement

Timekeeping:

• Track and verify employee hours, job codes, and project-specific labor costs.
• Input time data into payroll systems and coordinate with accounting and payroll teams.
• Monitor compliance with state rules and overtime policies.
• Resolve discrepancies in timecards and maintain accurate labor cost reports.
• Support project manager with labor and cost reporting.

Accounts Payable (AP):

• Process vendor invoices and match them with purchase orders and delivery receipts.

Accounts Receivable (AR):

• Monitor outstanding balances and follow up on overdue payments.
• Maintain detailed logs of client communications and payment status.

Billing:

• Ensure billing aligns with contract terms and balances to payroll.
• Coordinate with project managers to verify billable work and documentation.
• Support month-end closing and financial reporting.

Qualifications:

• High school diploma or equivalent; associate degree in business or accounting preferred.
• 3+ years of experience in field administration and timekeeping.
• Familiarity with payroll and timekeeping systems (e.g., ADP, TRACK, JDE Edwards).
• Strong organizational and multitasking skills.
• Knowledge of labor compliance, and safety protocols.
• Proficiency in Microsoft Excel.