Programme Archiving and Documentation Officer - Abuja

Job Profile: 

This role will focus on financial documentation and archiving financial documents. He / She will assist in the organisation, maintenance, and preparation of project financial records for both digital and physical archiving, ensuring that all relevant documents are properly stored.

Job Role:

• Conduct daily follow up on finance documents generated by project staff and HQ Accountants.
  
• Capture all Financial Documents for all transactions on the Project from the point of project initiation.
  
•  Confirm, using relevant checklist that the generated document/s for each transaction type is complete and processed accordingly. 
  
• Facilitate the indexing and cataloguing of each document to ensure completeness and readiness for archiving processes.
  
• Ensure the scanning of all indexed financial documents on the project into retrievable archiving media
  
• Preserve the archived documents in manner conducive for immediate and future references.
  
• Share the archive documents with relevant units of the SFH finance unit on request.
  
• Transmit the project’s archived financial documents to the SFH Head Office central archive facility on a monthly basis and on request and in acceptable format.
  
• Deliver the project’s hard copy financial documents to the SFH Warehouse – Otta and ensure storage is done in a conducive and document friendly condition.
  
• Liaise with appropriate officers of the project to retrieve, deliver, and manage all generated financial documents on the project as at when required
  
• Ensure all documents are properly coded
  

Requirements

·     Higher National Diploma or BSc in Accounting, Library Science or related field of study

·      Minimum of 2 years working experience (NYSC inclusive) 

·      Good IT skills and interest in applying digital technology to archiving.

·      Genuine interest in history and in preserving records for posterity.

·      Competence for administrative procedures project management skills.

·      Good communication skill to relate to and encourage a range of users.

·      Attention to details and accuracy.

·      Logical approach to work of identification and classification.

·      Good written and oral communication skills

·      Good presentation and interpersonal skills

·      High sense of responsibility.

·      Self-starter

·      Planning and organisational abilities