The Role
The Program Support Specialist will assist in managing professional conferences, coordinating events, preparing documents, analyzing data, and supporting communication efforts while maintaining schedules and meeting minutes.
Summary Generated by Built In
Be Challenged and Make a Difference
In a world of technology, people make the difference. We believe if we invest in great people, then great things will happen. At AnaVation, we provide unmatched value to our customers and employees through innovative solutions and an engaging culture.
Description of Task to be Performed:
AnaVation is seeking a detail-oriented and diligent Program Support Specialist in support of execution of 4 annual professional conferences. The ideal candidate is highly self-motivated, has a positive attitude, professional, organized, and capable of managing their workload and prioritizing tasks.
As part of this support, the Program Support Specialist shall:
- Provide support for events, including development of collateral material, reviewing presentations, providing on- site support, post-event documentation, and close-out activities
- Provide copy edits and document formatting, grammatical function-review correspondence, and formatting
- Prepare correspondence, documents, and maintain project team calendar
- Develop and maintain program schedules and calendar
- Attend and take meeting minutes, prepare meeting reports, and track actions to completion
- Collect information for reporting and project status
- Collect and analyze data to determine trends and inform programmatic changes
- Assist with planning and operations activities, including coordinating customer meetings, editing and review of documents, and development of background information
- Assist in conducting and supporting business, financial, and management-related research and analyses and communications activities (i.e., dashboard, topical, and presentations)
- Support publication and media distribution process
- Support website and program-specific systems. Individual must be a quick learner and comfortable with data and information systems.
- Physical requirements: must be able to lift up to 25-50lbs.
- Some travel required (~10% annually).
Required Qualifications:
- Active Secret Clearance
- 3-5 years’ experience
- Excellent attention to detail
- Individual must have an intermediate to advanced knowledge of Excel, PowerPoint, Word, and Adobe Acrobat.
- Must have extensive experience developing and editing documents using MS Word and PowerPoint
- Must have extensive experience manipulating and reporting data using MS Excel
- Must have extensive experience in creating, editing, and developing documents and forms in Adobe Acrobat
- Must have strong multitasking skills
- Strong interpersonal skills and a “customer service” mentality with the ability to work effectively both independently and collaboratively with other team members and resolve practical problems
- Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone, and in writing
- Strong writing and editing skills
- Strong communication skills
- Excellent research and analytical skills
Preferred Qualifications:
- Active Top Secret Clearance with SCI eligibility
- Government contract experience a plus
- Understanding of DoD classification markings
- Bachelor’s Degree in Marketing, Business Administration or Hospitality. Additional three years’ experience may be substituted for degree.
Benefits
- Generous cost sharing for medical insurance for the employee and dependents
- 100% company paid dental insurance for employees and dependents
- 100% company paid long-term and short-term disability insurance
- 100% company paid vision insurance for employees and dependents
- 401k plan with generous match and 100% immediate vesting
- Competitive Pay
- Generous paid leave and holiday package
- Tuition and training reimbursement
- Life and AD&D Insurance
About AnaVation
AnaVation is the leader in solving the most complex technical challenges for collection and processing in the U.S. Federal Intelligence Community. We are a US owned company headquartered in Chantilly, Virginia. We deliver groundbreaking research with advanced software and systems engineering that provides an information advantage to contribute to the mission and operational success of our customers. We offer complex challenges, a top-notch work environment, and a world-class, collaborative team.
If you want to grow your career and make a difference while doing it, AnaVation is the perfect fit for you!
AnaVation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
Skills Required
- Active Secret Clearance
- 3-5 years' experience
- Excellent attention to detail
- Intermediate to advanced knowledge of Excel, PowerPoint, Word, and Adobe Acrobat
- Extensive experience developing and editing documents using MS Word and PowerPoint
- Extensive experience manipulating and reporting data using MS Excel
- Extensive experience creating, editing, and developing documents and forms in Adobe Acrobat
- Strong multitasking skills
- Strong writing and editing skills
- Strong communication skills
- Excellent research and analytical skills
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The Company
What We Do
AnaVation is a trusted partner that delivers high-value, cost-effective solutions to solve our customers’ most complex technical and analytical problems. AnaVation believes that the future of securing, collecting, processing, and analyzing cyber data will require the development of advanced ANAlytical technologies derived via the innoVATION of current and future technologies. AnaVation believes in the “Idea of the Possible” — that it is possible for our experts, partnering with our customers in the right environment, to create innovative technical solutions that expand our customers’ capabilities. We want to do two things for our customers. We want to resolve existing challenges and we want to prepare them for the future. Our technical expertise and innovative engineering culture enable us to do those things.
