Hive Group, a HUBZone-certified SDVOSB and multiple award-winning organization, delivers innovative solutions to address complex, mission-critical program challenges for the federal government. We are seeking multiple (3) Program Specialists to support the TSA Law Enforcement Officer Reimbursement Program (LEORP).
This position is contingent upon contract award.
The Program Specialist performs key analytical, administrative, and financial support duties to ensure monthly reimbursement requests and invoices from over 200 airport law enforcement partner agencies across the nation are processed accurately, timely, and in accordance with applicable program guidance, financial management requirements, and office procedures.
Location: Work may be performed at the Government site located at 6595 Springfield Center Drive, Springfield, VA 22150, and/or at a Hive Group-designated contractor worksite. Personnel performing off-site must be available to attend Government meetings and conferences at the Government site as required.
Schedule: Full-time position supporting normal TSA business hours, generally 8:00 a.m. to 5:00 p.m., Monday through Friday, with eight hours of support provided each business day.
Key Responsibilities- Verifies invoice amounts, calculations, rates, dates of service, supporting documentation, and other financial data against approved agreements, authorizations, funding documents, or program records.
- Identifies discrepancies, missing information, duplicate submissions, calculation errors, or other financial issues and coordinates with program staff, submitting agencies, vendors, or other stakeholders to resolve routine matters.
- Supports monitoring of funds availability, burn rates, balances, and projected reimbursement needs for assigned program areas or funding lines and prepares routine financial reports, status updates, spreadsheets, charts, and summaries for management.
- Coordinate with budget, finance, accounting, procurement, program analysts, and other stakeholders to support timely and accurate processing of reimbursement-related financial actions.
- Maintains financial files, invoice records, reimbursement documentation, and supporting materials in accordance with records management, audit, privacy, and information security requirements.
- Reviews and validates financial data for accuracy before inclusion in reports, briefings, dashboards, data calls, or management updates
- Assists in developing or updating standard operating procedures, checklists, desk guides, templates, and internal controls related to financial processing and reimbursement activities
- Monitors financial processing timelines and alerts supervisors or senior staff to overdue actions, unresolved discrepancies, funding concerns, or recurring processing issues. Provides technical assistance to internal and external stakeholders regarding invoice status, documentation requirements, reimbursement procedures, and financial tracking matters.
- Identifies opportunities to improve financial processes, strengthen internal controls, reduce errors, and increase efficiency in reimbursement operations.
Minimum Qualifications
- Minimum of a Bachelor’s Degree (BS/BA) from an accredited university.
- Minimum of 2 years of specialized experience directly related to financial support, invoice processing, budget/financial analysis, or program administration.
- Desired: 5 years of specialized experience in subject-matter support.
- Technical Skills:
- Proficient to advanced working knowledge of Microsoft Office applications, with advanced proficiency in Microsoft Excel (data entry, spreadsheets, formulas, financial tracking).
- Working knowledge of federal budgeting or financial management processes, rules, and procedures.
- Core Competencies: Strong analytical, data entry, organizational, multi-tasking, and communication skills to handle high-volume invoice workloads.
- Background Check: Must successfully complete all TSA personnel security and suitability requirements, including the required Public Trust background investigation, before being granted access to applicable TSA systems and resources.
- Citizenship: Must meet DHS/TSA citizenship and personnel-security requirements applicable to the systems, facilities, and information accessed in performance of the position.
- Compliance: Must execute a DHS Form 11000-6 Non-Disclosure Agreement (NDA) and complete mandatory annual IT Security and Privacy training.
Skills Required
- Bachelor’s degree from an accredited university
- At least 2 years of specialized experience in financial support, invoice processing, budget or financial analysis, or program administration
- Proficient to advanced knowledge of Microsoft Office applications
- Advanced proficiency in Microsoft Excel, including data entry, spreadsheets, formulas, and financial tracking
- Working knowledge of federal budgeting or financial management processes, rules, and procedures
- Strong analytical, data entry, organizational, multitasking, and communication skills
- Ability to successfully complete TSA personnel security and suitability requirements, including a Public Trust background investigation
- Meet applicable DHS/TSA citizenship and personnel-security requirements
- Execute a DHS Form 11000-6 Non-Disclosure Agreement and complete mandatory annual IT security and privacy training
- Five years of specialized subject-matter support experience
What We Do
Hive Group, an SDVOSB, is a high-energy management consulting company, founded in 2018, with its mission to provide innovative and creative management solutions to achieve federal agencies business operations needs. Our consultants specialize in acquisition solutions, strategic and organizational planning and analysis, governance structures, communication strategies, program management processes, financial analysis and data analytics. Hive is led by seasoned govcon professionals, Kathleen Sober and Will Fortier, with backgrounds supporting federal, defense and intelligence agencies.
