Program Manager

Location: Kyiv, Ukraine

Who We Are

For more than 50 years, IREX has delivered results in complex environments. We solve problems through partnership, bridge divides where interests conflict, and develop leaders committed to impact. The youth we empower build stronger economies. The educators we support improve learning for countless students. The critical thinking skills we advance help people make informed decisions about their futures. We approach our work through three horizon goals: leaders bridge divides; learners succeed in the world of work; and people thrive in a technology, AI, and data-driven world. 

IREX office in Ukraine seeks a qualified professional to fill the position of Program Manager of the Ukraine Rapid Response Fund (URRF) to develop and execute of project work products, to include but not limited to program workplans, timelines, budgets, reports, and other products as identified. Represents the Program and IREX inside the country. Manages the implementation of the Ukraine Rapid Response Fund (URRF) Program

Performs additional duties and tasks to meet the needs of the organization, team, or as assigned by the manager.

Are you the next member of our team?

Your Background & Skills:

• Bachelor’s degree in related field required; master's degree preferred.
• Minimum 7 +years of progressive job experience, with at least 3 years in international organizations, preferably in development sector.
• Experience with selecting and managing subawards.
• Experience with designing and managing programs and activities that contribute to overall program goals and generate impact.
• Experience of managing teams preferred.
• High adaptability coupled with effective collaboration skills.
• Excellent ability to communicate effectively on the technical aspects of implementation with a wide variety of stakeholders.
• Proven track record of working effectively with other projects, media and civil society, government counterparts, and other international partners.
• Effective oral and written communication in English and Ukrainian is required.
• Strong representational and organizational skills.
• Must demonstrate valid proof of unrestricted authorization to work in Ukraine

 Your Daily Tasks:

• Develop and lead the implementation of program strategies and work plans that align URRF with its approved scope of work, as well as IREX’s organizational goals and priorities.
• Ensure that strategic objectives are met through effective program design, management, and adaptation as needed.
• Lead the creation, development, and delivery of program products including timelines, budgets, calls for proposals, direct activities, reports, and presentations.
• Ensure that all program deliverables meet quality standards and are completed on time and within budget.
• Track and assess program performance against set objectives and indicators. Utilize data to make informed decisions and drive program improvements.
• Closely work with Finance and Administrative team on selecting, awarding, and managing the subawardees of the Program.
• Collaborate with Monitoring and Evaluation (M&E) staff to develop and implement evaluation frameworks and reporting mechanisms.
• Act as the primary representative of the URRF program, engaging with government officials, partners, NGOs, and other stakeholders.
• Promote transparency, accountability, and integrity in all aspects of program management
• Ensure compliance with safety and security protocols to protect staff and program results.
• Oversee the achievement of program objectives and targets, driving program excellence and innovation.
• Ensure the strategic production of high-quality technical products, from co-design to full adaptation and contextualization of program materials.
• Oversee the strategic development and delivery of training and engagement events, ensuring alignment with program objectives and effective beneficiary engagement.
• Collaborate with M&E staff to ensure comprehensive and strategic reporting of program outputs and outcomes. Drive the development of robust evaluation frameworks and reporting mechanisms.
• Draft and oversee the preparation of high-level program reports, updates, success stories, and other documentation. Ensure that reporting aligns with IREX standards and strategic priorities.
• Cooperate with Communications Manager to communicate program goals, achievements, and insights to stakeholders, ensuring alignment with IREX’s mission and fostering strong relationships.
• Collaborate with the Communication team on the development and execution of a comprehensive program communications strategy, including advanced management of the communication plan and content plan for social media.
• Organize input collection from local partners, stakeholders, and beneficiaries to feed it to the communication team for further processing into compelling communication products for different audiences.
• Lead collaborative relationships with a diverse range of stakeholders, including local and national government authorities, international and local NGOs, and representatives of vulnerable groups. Leverage these relationships to advance program goals and organizational influence.
• Represent IREX at external events, conferences, and meetings, effectively communicating the program’s goals, achievements, and needs, while also sharing relevant technical knowledge.
• Support organizational development initiatives and contribute to staff development and capacity building.
• Provide senior management with strategic updates on programmatic progress, challenges, and opportunities. Contribute to organizational decision-making with insights and recommendations.
• Identify and address capacity-building needs of local partners and stakeholders to enhance their ability to contribute to program goals.
• Drive the development of new partnerships and strengthen existing ones.
• Support new program development related to work with veterans, IDPs, rapid response and other, including proposal strategy, writing, and review.
• Coordinate country partner outreach and gather market intelligence.
• Work closely with finance and administrative staff at IREX Ukraine and IREX HQ to ensure strategic budget management, compliance, and effective resource utilization.
• Oversee the financial integrity of the Program.
• Manage the Program budget, including planning, monitoring, and reporting on financial expenditures.
• Ensure compliance with financial regulations and reporting requirements set by the State Department and IREX internal procedures.
• Provide strategic, technical, and administrative leadership for URRF program activities and ensure that objectives and targets are achieved and are aligned with IREX goals and priorities.
• Lead and mentor staff in setting goals, prioritizing tasks, and developing efficient administrative practices. Foster a culture of high performance, accountability, and continuous improvement.
• Capture and analyze lessons learned, developing and proposing strategic adaptation and enhancement strategies for program interventions. Promote a culture of learning and continuous improvement.
• Facilitate training and workshops to build skills and knowledge relevant to program implementation and sustainability.
• Travel as necessary to oversee program activities and events throughout Ukraine, ensuring strategic alignment and effective implementation.
• Performs additional duties and tasks to meet the needs of the organization, team, or as assigned by manager.

We conduct background checks on all successful candidates.

This position is based in Kyiv, with partial eligibility for remote work.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.