The Role
Coordinate cross-team program activities, maintain project plans, RAID logs, and status reporting. Create dashboards and documentation in Google Workspace, manage meetings and action items, track deliverables and milestones, escalate risks, support change management, and assist project leads with administrative and resource coordination to keep programs on schedule.
Summary Generated by Built In
What You’ll Be Doing As A Part of Our Team
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
- Coordinate project activities across teams, vendors, and business units to ensure alignment with program timelines and deliverables
- Manage RAID log, follow up on open items with stakeholders to ensure proper decisions are made timely and risks are mitigated.
- Develop and maintain project plans, timelines, and status documentation using project management tools
- Create and manage tracking documents, dashboards, and reports in Google Sheets, Docs, and Slides
- Schedule and coordinate meetings; prepare agendas, notes, and action item tracking
- Create and distribute weekly/biweekly status reports, highlighting progress, risks, issues, and dependencies
- Support project leads with administrative tasks: document management, scheduling, resource coordination, and shared workspace organization
- Manage project communications to stakeholders at varying levels; escalate blockers and risks proactively
- Track deliverables, acceptance criteria, and milestone completions against project baselines
- Support change management processes and documentation as directed
- Identify and flag risks, dependencies, and issues; recommend mitigation strategies
What You Should Have to Qualify
- 5-7 years of program management, program coordination, or related experience
- Demonstrated ability to manage multiple projects/workstreams in parall
- Ability to travel up to 50%
- Strong organizational skills and attention to detail
- Proficiency with Google Suite (Sheets, Docs, Slides, Drive) and Google Workspace collaboration tools
- Proficiency with project management tools (MS Project, Jira, Asana, or similar)
- Excellent written and verbal communication skills
- Ability to work collaboratively across departments and with external partners
- Comfort with ambiguity and ability to adapt to changing priorities
Ideally, You Would Also Have These
- Bachelor’s degree preferred
- PMP is a plus
What Success Looks Like
- Programs stay on schedule and within defined scope
- Stakeholders have clear visibility into status and blockers through well-organized, accessible documentation
- Tracking documents and dashboards are current, accurate, and easy to navigate
- Action items are tracked and closed; risks are surfaced early
- Teams have the information they need to execute effectively
- Status reports are accurate, timely, and actionable
- Service: Create Raving Fans
- Accountability: F Up; Own Up
- Attitude: Possess True Grit
- Personality: Be Minty
- Work Ethic: Be Rock Solid
- Community Outreach: Give Back
- Health and Wellness: Live Better
- Resource Efficiency: Do Más With Menos
About UsHere, we work hard—but we have lots of fun doing it. We believe in equal opportunity for all, autonomy, trailblazing, and always doing right by our Members. Most importantly, though, we believe in empowering rehab therapy professionals to achieve greatness in practice. So, if you’re a can-do kinda person who loves to help Members win and enjoys working from just about anywhere—then you’ll fit right in. We’ve got big plans, but we can’t achieve them without you. Join us, and let’s achieve greatness. Company Perks
- Ample Time Off for fun and rest
- Work from nearly anywhere in the US
- Time Off to make an impact through volunteering
- Multiple Employee Resource Groups (ERGs)
- Health, Dental, Vision, 401k, HSA, any many other benefits
- Authenticity and Acceptance
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- 5-7 years of program management, program coordination, or related experience
- Demonstrated ability to manage multiple projects/workstreams in parallel
- Ability to travel up to 50%
- Strong organizational skills and attention to detail
- Proficiency with Google Suite (Sheets, Docs, Slides, Drive) and Google Workspace collaboration tools
- Proficiency with project management tools (MS Project, Jira, Asana, or similar)
- Excellent written and verbal communication skills
- Ability to work collaboratively across departments and with external partners
- Comfort with ambiguity and ability to adapt to changing priorities
- Bachelor's degree
- PMP certification
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The Company
What We Do
With 40% market share, WebPT is the leading rehab therapy platform for enhancing patient care and fueling business growth. Offering scheduling, documentation, billing, outcomes tracking, business reporting, and system integrations, WebPT’s robust web-based solution is ideal for every outpatient setting—regardless of staff size, facility type, or the number of specialties. WebPT has a 99% retention rate and a 99.99% uptime rate, making it the most trusted and reliable platform in the industry. Launched in 2008 and headquartered in Phoenix, Arizona, the company has ranked on the Inc. 5000 list of America’s fastest-growing companies nine years in a row—a feat less than 1% of Inc. 5000 companies ever achieve.
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