Program Coordinator

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Why join Harvard Law School?

Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.

The Program Coordinator plays a key role in organizing and delivering high-impact educational programs tailored for legal professionals and executives for HLS Executive Education (HLS EE). This position executes with proficiency logistical and administrative support for both custom and open-enrollment programs. On a rotating basis, coordinators are assigned either to be the lead coordinator or support coordinator. In addition to program support, coordinators support department wide projects and processes.  

As a Program Coordinator you will:  

Work in a team with Program Coordinators, faculty, and other administrative staff to deliver programs. You will spend your time split between specific program assignments and ongoing departmental support. 

During program assignment, you will coordinate program logistics by: 

• Coordinating the planning and execution of assigned programs, following established timelines, tools and processes and seeking guidance as needed. 
• Tracking enrollment and responding to participant inquiries using established templates, resources, and policies. 
• Serving as the primary point of contact for faculty, participants and vendors, proactively communicating with and preparing materials for all as necessary. 
• Monitoring and documenting the in-program experience to help ensure consistent high-quality execution, sharing observations and suggestions with the team. 
• Submitting financial documentation in support of program activities – and assisting in program close out and reconciliation.

As ongoing departmental support, you will: 

• Contribute input and feedback to future planning based on your program experience. 
• Support office logistics, culture and all ongoing program activities. 
• Support administrative staff with related projects as needed – ie, compiling longer term data, developing new resources, organizing digital or physical spaces. 

Basic Qualifications

Minimum three years of related experience.  Education beyond high school may count toward experience.  

Additional Qualifications and Skills

We are looking for people who have:  

• Excellent communication, teamwork, and customer service skills 
• Interest in hospitality and creating exceptional experiences 
• Interest in education and professional development – personally and/or philosophically 
• Detail-oriented and skills developing professional digital and printed materials 
• Technologically inclined, ability to learn new software and systems 
• Knowledge of events, catering, hotel and restaurant operations all a plus!

Standard Hours/Schedule: 35 hours per week; Full-Time, M-F. This position requires some evening and weekend work with overtime. 

Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening: Identity

Other Information:

This position is based primarily on campus with the opportunity for remote work based on business needs and manager approval. 

All offers are made by HLS Human Resources.

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Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 053. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.